MINUTES OF THE JANUARY 11, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, January 11, 2024
7:00 p.m.	Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida	

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Julio Padilla, GMS; Patrick Burgess, GMS; John Flak, Envera Systems, Raul Chevez, Shinto Landscaping; Robert McCormick, resident; Fred Bourdin, resident; and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:01)

Presentations/Reports
Garden Leader Corp Presentation for Landscaping Services
Mr. Spavento (Tape Time: 0:00:48) moved on to presentations and asked if there was anyone from Garden Leader Corp in attendance.
Mr. Gill (Tape Time: 0:00:57) stated the vendor was in attendance but, Jose Sanchez from Garden Leader Corp did provide a written presentation for the Board to

January 11, 2024	Coral Bay CDD

review which was included in the agenda package. Mr. Gill also stated the Board could take a look at their website and discuss the vendor’s presentation.
Ms. Hagen (Tape Time: 0:01:16) stated if the Board could obtain a list of some of the properties that they provide landscaping services for, then the Board could go and take a look at them.
Mr. Gill stated (Tape Time: 0:01:31) the vendor has a list of clients on their website.
Mr. Spavento (Tape Time: 0:01:45) suggested since there were 2 other landscaping items on the agenda, (palm tree removal on District property and landscape proposal for Fay’s Cove) that perhaps the Board would be interested in obtaining prices on those items from Garden Leader Corp as well. (The Board agreed with Mr. Spavento’s suggestion)
At this point (Tape Time: 0:02:18) a discussion was held among the Board members relating to this item and the other landscaping items on the agenda.
(DIRECTION: The Board requested staff to obtain additional pricing from the vendor and bring everything back to the next Board meeting)

Update on Envera
Mr. Spavento (Tape Time: 0:02:53) moved on to the update on Envera and asked Mr. Mizusawa to give his update or have Envera give their presentation.
Mr. Mizusawa (Tape Time: 0:03:00:) stated a meeting was set up with Mr. Burgess, Mr. Gill, himself, and John Flak of Envera Systems who was in attendance. Mr. Mizusawa then gave a brief summary of that meeting which was to get updates on the installation process and the modifications the Board had previously requested, along with some
follow-up relating to the last updates Envera had provided.
Mr. Flak from Envera Systems (Tape Time: 0:05:08) then gave a brief update on the status of the installation project, the position and location of certain cameras, and some other items as well.
At this point (Tape Time: 0:10:43) a discussion was held among the Board members, Mr. Mizusawa, staff, Mr. Flak, and any residents attending relating to the updates.

Light Er Up Presentation

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Mr. Spavento (Tape Time: 0:27:45) moved on to the Light Er UP presentation and asked if Mr. Caine was in attendance.
Mr. Gill (Tape Time: 0:27:49) stated Mr. Caine was not in attendance today.
At this point (Tape Time: 0:027:57) a discussion was held among the Board members and Mr. Gill relating to this item.

Shinto Landscaping Update (not on the Agenda)
Mr. Gill (Tape Time: 0:31:07) stated that Shinto Landscaping was not on the agenda, however the new account manager, Mr. Raul Chevez, was in attendance if the Board wouldn’t mind him making a few comments. (The Board had no objection)
Mr. Chevez (Tape Time: 0:31:25) briefly introduced himself, and gave a brief summary of what was brought to his attention on his drive around the community with the Board members, what his responsibilities would be, and what outstanding items still needed to be completed.
At this point (Tape Time: 0:32:26) a discussion was held among the Board members, staff, and Mr. Chevez relating to some landscaping items.

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments at this time. (Tape Time: 0:34:25)
Mr. Fred Bourdin (Tape Time: 0:34:34) made a few comments relating to the new year with Envera and how Mr. Mizusawa’s expertise was having a great impact on the community. (There were no other audience or Supervisor comments at the time)

Staff Reports
Mr. Spavento asked Ms. Smoker for her report. (Tape Time: 0:35:38)

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Attorney
Ms. Smoker (Tape Time: 0:35:43) stated she had nothing to report at this time but had been in contact with Mr. Gill since the last meeting for any items that might be coming up at the meeting. (There were no questions from the Board at this time)

Engineer
Mr. Spavento Tape Time: 0:35:57) stated Mr. Geiger was not present at the meeting but, asked if there were any updates.
Mr. Gill (Tape Time: 0:36:00) stated he didn’t have any updates at this time but, he did reach out to Mr. Geiger relating to the previous discussion on the speed hump distance between the sign and the speed hump and Mr. Geiger would be following up on that item and get back to the Board at the next meeting.

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials. (Tape Time: 0:36:20)
Ms. Hagen (Tape Time: 0:36:35) made a comment relating to the check run summary stating some of the checks listed had already been approved and paid by GMS since they represented small repair-type jobs that required immediate payment and were within GMS’ limits. She further stated that the only checks that were being approved by the Board today would be checks #121 through #137.
At this point (Tape Time: 0:37:37) a discussion was held among the Board members and staff relating to the check run and why the landscaping charges still referenced IGM as opposed to Shinto Landscaping. The reason was that the change of name due to the purchase of IGM by Shinto had not been completed yet.

MOTION:

Approve Check Run Summary and Invoices

MOVER:

Tina Hagen

SECONDER:

John Hall

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VOTE:

All in favor

RESULT:

Check Run Summary and unaudited financials were
approved

Tape time: 0:38:17

Field Manager
Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 0:38:36)
Mr. Burgess (Tape Time: 0:36:41) gave a brief update relating to a few items listed on the field manager’s monthly report under section 4D, item #1 which was included in the agenda package. He also stated that they were looking for Board direction on some of the items that were highlighted in green and that some of those items were already discussed earlier. He then asked if the Board had any questions regarding those items.
At this point (Tape Time: 0:39:15) a discussion was held among the Board members, Mr. Burgess, Mr. Gill, and Mr. Padilla relating to some of the items listed on the Field Manager’s report.
(Mr. Spavento (Tape Time: 0:39:91) stated what he suggested earlier about getting additional pricing from Garden Leader Corp for landscaping didn’t prevent the Board from approving the current items on the report if that’s what the Board wanted to do)
At this point (Tape Time: 0:39:15) some additional discussion was held among the Board members relating to the Shinto Landscaping proposal for $14,783.

MOTION:

Approve proposal from Shinto Landscaping not to exceed a total amount of $14,783 for landscaping enhancements unless the proposal to be requested from Graden Leader
Corp is lower.

MOVER:

Tina Hagen

SECONDER:

Goerge Mizusawa

VOTE:

All in favor

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RESULT:

The proposal from Shinto Landscaping in an amount not to exceed $14,783 was approved. However, if the proposal from Garden Leader Corp proposal is lower, GMS is authorized to award the contract to Garden Leader Corp for
that lower amount

Tape time: 0:40:48

Discussion of Palm Removal on District Property
Mr. Spavento (Tape Time: 0:43:57) moved on to discussion of palm removal on District property and stated this was listed as item #5 on the field manager’s report. Mr. Spavento asked for any questions, or a motion to approve the proposal to remove all coconut palms around the District. Mr. Spavento also stated the Board reviewed this item last month and decided it was a reasonable price, and that’s why it’s in front of the Board today.
At this point (Tape Time: 0:44:23) a discussion was held among the Board members and staff relating to the Shinto Landscaping proposal for coconut palm removal on District property for $27,225.
(DIRECTION: The Board approved the proposal at a not to exceed amount of
$30,000 with the condition that sod replacement would be included)

MOTION:

Approve proposal from Shinto Landscaping not to exceed a total amount of $30,000 for removal, debris removal, and stump grinding of 68 coconut palms located on District
property (including sod replacement)

MOVER:

George Mizusawa

SECONDER:

Tina Hagen

VOTE:

All in favor

RESULT:

The proposal from Shinto Landscaping in an amount not to
exceed $30,000, for removal, debris removal, and stump grinding of 68 coconut palms located on District property

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was approved, subject to the inclusion of sod replacement
in the contract within the not-to-exceed price.

Tape time: 1:04:19

1a) Monthly Report (continued) – Painting of Peninsula Park Buildings
Mr. Burgess (Tape Time: 1:05:35) continued with item #26 on the field manager’s report, under community items, Peninsula Park painting of buildings, and stated pictures and estimates were included in the agenda.
Mr. Gill (Tape Time: 1:05:54) stated this item was previously brought before the Board for discussion at a prior meeting.
At this point (Tape Time: 1:06:20) a discussion was held among the Board members and staff relating to the submitted painting proposals for the lighthouse building, the bathrooms, the workroom, the rusted metal doors, etc.
(DIRECTION: The Board requested staff to bring back to the next Board meeting revised painting proposals comparing apples-to-apples, with backup documentation for each proposal)

Tape time: 1:35:14

The proposal from Rockers Painting not to exceed a total amount of $6,100 for Peninsula Park buildings painting project subject to the vendor meeting the specifications with
their bid, as discussed, was approved

RESULT:

All in favor

VOTE:

Goerge Mizusawa

SECONDER:

Tina Hagen confirms that Rockers Painting’s proposals
would be subject to the required specifications.

MOVER:

Approve proposal from Rockers Painting not to exceed a
total amount of $6,100 for Peninsula Park buildings painting project

MOTION:

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1b)	Monthly Report (continued) – Tenns Court-Related Items
Mr. Burgess (Tape Time: 1:36:24) continued with item #27 on the field manager’s report, under community items, tennis court fence, and court resurfacing. Mr. Burgess stated he noticed the tennis court chain link fence was literally falling apart and the tennis courts were also failing and hadn’t been resurfaced for many years. He also mentioned there was a sinkhole on the left tennis court and it was recommended to him to contact a subsoil surface engineering company to test the sinkhole to make sure it would not come back if filled in. Mr. Burgess stated he was still waiting on the results of that test which would then determine the scope of work to repair the sinkhole before the resurfacing work could be done.  Mr. Burgess also stated he met with Armor Courts, Inc. to obtain a quote to repair the fence and resurface the tennis courts and their proposal with two different options was included in the agenda. (DIRECTION: Mr. Burgess will bring back the result of the sinkhole test when he receives it, along with the financial requirements to correct the problem. The Board will then consider the options for the tennis courts)

1c)	Monthly Report (continued) – Demolition and Dock Replacements at Clubhouse and Peninsula Park?
At this point (Tape Time: 1:38:59) a discussion was held among the Board members and staff relating to this item and a few other items listed on the monthly report)
(DIRECTION: The Board requested staff to negotiate with the vendor for the dock demolition and replacement and bring back the agreement for discussion at the next Board meeting)

MOTION:

Approving the dock demolition and replacement that was previously approved allowing District staff to negotiate the
contract

MOVER:

Tina Hagen

SECONDER:

John Hall

VOTE:

All in favor

January 11, 2024	Coral Bay CDD

RESULT:

District staff to negotiate the dock replacement contract and
bring back the agreement to the next meeting

Tape time: 2:03:45

Envera Gate Hit Summary
Mr. Spavento moved to item 3, Envera gate hit summary (Tape Time: 2:04:42) and asked Mr. Padilla for an update on this item.
At this point (Tape Time: 2:04:44) a discussion was held among the Board members and staff relating to the gate hit summary report and previous gate hits.

Tape time: 2:19:15

District to pay 50% of the $1,700 invoice from the resident for gate damages due to the claim denial from the CDD’s insurance company and the questionable fault based on a
review of the video by the Board and CDD Management.

RESULT:

All in favor

VOTE:

Tina Hagen

SECONDER:

John Hall

MOVER:

Authorizing District staff to offer a payment of 50% of the
$1,700 damage claim submitted by a CDD resident for the gate hit that occurred 5 months earlier. That claim has been denied by the insurance company. The Board has determined the hit to be of questionable fault based on a
review of the Envera video.

MOTION:

Landscape Proposal for Fay’s Cove (Southwind Lane) Entrance Walls
Mr. Spavento (Tape Time: 2:19:36) moved on to item 4, landscape proposal for Fay’s Cove, Southwind Lane entrance walls, and stated this item was already discussed earlier and asked if there were any additional comments.

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At this point (Tape Time: 2:19:46) a discussion was held among the Board members relating to this item. No Board direction was required.

CDD Manager
Approval of the Minutes of the December 14, 2023 Meeting
Mr. Spavento asked (Tape Time: 2:28:21) for a motion to approve the minutes.

Tape time: 2:31:53

The December 14, 2023 meeting minutes were approved

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Approve Minutes of the December 14, 2023 Meeting

MOTION:

6459 Ocean Dr – Fence Replacement – Cape HOA and Encroachment
Mr. Spavento (Tape Time: 2:31:57) moved to item #2, 6459 Ocean Drive fence replacement, Cape HOA and encroachment.
Mr. Mizusawa (Tape Time: 2:32:04) stated this item didn’t need to be on the agenda but did give a brief summary of the homeowner’s request and his submitted paperwork stating he just wanted to replace the existing fence that was already in place.
At this point (Tape Time: 3:33:11) a discussion was held among the Board members relating to this item. (The Board agreed this item would be withdrawn since there would be no encroachment on District property)

Update on Website Transition
Mr. Spavento (Tape Time: 2:34:11) moved to item #3, update on website transition and asked Ms. Hagen for an update.
Ms. Hagen (Tape Time: 3:34:19) gave a brief overview of the Coral Bay CDD website transition stating GMS would be maintaining the CDD website but, she would

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continue to work with GMS to provide the desired data requested from the Board for the official website, and the Board members could also send any comments or changes relating to the website directly to Mr. Gill as well.
At this point (Tape Time: 2:41:55) a discussion was held among the Board members relating to this item. (DIRECTION: Mr. Gill will send a copy of the content and format, as it has been developed so far, to each of the Board members and will request their feedback sent to him by January 29 for review by him prior to the February CDD Board meeting.
Discussion of 20’ Easement Encroachment
Mr. Spavento (Tape Time: 2:43:41) moved to item #4, discussion of 20’ easement encroachment, and asked the Board for their input on this item and how they wished to move forward if the Board wanted to send a letter to the entire community warning those residents of their encroachments or prioritize certain items over others.
Mr. Mizusawa (Tape Time: 2:44:07) requested this item be tabled to the next meeting stating it was important for the Board to understand the data to make sure the appropriate decisions would be made going forward. Mr. Mizusawa then made some additional comments relating to the easement encroachment inspection report analysis, which was provided in the agenda, and also gave a short presentation to the Board of his analysis.
At this point (Tape Time: 2:47:35) a discussion was held among the Board members and Mr. Padilla relating to this item. (Mr. Spavento suggested sending a notification letter to all residents encroaching in the easement stating it has been noted that you are encroaching on District property, please reply with the approved documentation or come to a CDD Board meeting to explain your case. If there was no approval or other reason for the encroachment to remain, you will need to remove whatever is encroaching on District property) (DIRECTION: The Board agreed with Mr. Spavento’s suggestion, without objection, to bring this agenda item back to the next meeting, along with the drafted letters for the Board’s discussion.)

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Audience Comments / Supervisors Comments
Mr. Spavento stated audience comments were addressed earlier at this meeting under item 3 and asked if there were any additional comments. (There were no other comments at this time)

Adjournment

Tape time: 3:21:10

Meeting adjourned at 10:20 p.m.

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Adjourn the Meeting

MOTION:

Secretary/Assistant Secretary		Chairman/Vice Chairman