MINUTES OF THE NOVEMBER 10, 2022 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT
BOARD OF SUPERVISORS	MEETING

Thu day, November10, 2022 7:00 Q.m .

Call to Order

Cora l Bay Recrea tion Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name | Title | §tatus
Tony Spavento | Chairman | Present
John Hall | Vice Chairman | Present
Tina Hagen | Treasurer | Present
Ronald Gallucci | Supervisor | Present
George Mizusawa | Supervisor | Present

Attendance in person were; Michael Pawelczyk, District Counsel, Jonathan Geiger, District Engineer, Julio Padilla, GMS, Patrick Burgess, GMS, Robert McCormick, resident, Fred Bourdin, resident, and Marcia Tate, resident and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:0:09)

Presentations/Reports -	The Counsel of Associations
(At this time Mr. Mizusawa (Tape Time: 0:01:27) gave a summary of The Counsel of Associations meeting stating 6 out of 8 villages attended and the main topic was

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amending the documents to pass an amendment having a "simple majority ruling" instead of a two-thirds percentage approval relating to issues such as rental properties, renting possibly 2 years as opposed to 1 or 3 years, sharing information between the villages, and policies and procedures of the Village Associations. He also stated there would be another Counsel Associations meeting in January and he would write a report on what transpired and bring it to the Board.	Mr. Spavento asked if there were any other presentations at this time, there were none. (Tape Time: 0:03:22)

Audience Comments/Supervisors Responses
Mr. Spavento asked if there were any audience comments or Supervisor's comments at this time. (Tape Time: 0:03:25)
Mr. Fred Bourdin (Tape Time: 0:03:40) gave a brief update on the City of Margate City Council meeting relating to the cooperation of the Police Chiefs of Margate and Coral Springs who brought more vehicles and more security to the front area near the schools.
Mr. Spavento asked for any Supervisor's comments at this time. (Tape Time: 0:04:22)
Ms. Hagen (Tape Time: 0:04:29) stated she wasn't sure if everyone had a chance to review the gate hit reports Julio has sent out earlier that afternoon, but she mentioned the hit reports they were getting were only the hits that could be identified, which meant it eliminated anything the camera was not able to correctly identify such as someone breaking the gate arm when riding a bicycle through, that was not included, also out of state license plates were not included because they didn't have the same mechanism to identify them. Ms. Hagen stated (Tape Time:  0:05:35) they have seen an uptick on N. Bay Drive in the number of hit incidents, which lead to the suggestion of having two reports, one is "identifiable" and the other one was the "unidentified". Ms.
Hagen (Tape Time: 0:06:29) gave a brief summary of the two lists and stated the cameras were not capturing everything they were supposed to be capturing.
(At this point (Tape Time: 0:07:50) a back-and-forth discussion was held among the Board members and Mr. Padilla relating to this item)

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Mr. Hall (Tape Time: 0:08:21) stated it wasn't on the agenda but when he received them, he noticed that not everything had to be put on 1 page. Mr. Hall stated he was disappointed because he assumed they were getting full reports, including all gate hits. He commented that going forward the reports should show all vehicles, even if the camera is in the wrong position, the lighting is not right, the car has an out-of-state tag, or whatever because the Board had been making decisions for many years based on these reports. Mr. Hall also asked, about the $125 charge to replace the gate arm, stating the report shows the charges were $247.50 to $259 and asked if the price had gone up. Mr. Padilla stated (Tape Time: 0:10:21) it used to be $125 and Envera wasn't charging for putting the gate arms up, but now they are charging for trip charges, and service labor, and depending on how much time they spend would determine the
charge for that service.

(At this point (Tape Time: 0:10:53) a back-and- forth discussion was held among the Board members, Mr. Padilla and Mr. Pawelczyk relating to Envera charges and the District's written Rules for gate hit service and repairs)
Mr. Mizusawa (Tape Time: 0:18:44) stated his item wasn't on the agenda but he met with Julio concerning the archival of the hard drive data that was on two of the older computers which were sitting around in storage. Mr. Padilla informed him that someone had looked at them, but was unable to access the data to make a copy of them because of encryption issues. Mr. Mizusawa recommended (Tape Time: 0:19:10) getting the data off the hard drives and onto another medium perhaps a Blue Ray or something for easier storage to preserve the data. He stated that he could take stab at it since he was a systems builder to see if he could access the data on the hard drives so they could be pulled off.
(At this point (Tape Time: 0:19:59) a back-and-fo rth discussion was held among the Board members relating to this issue) (The Board members (Tape Time: 0:21:42) directed and authorizedwithout objection for Mr. Mizusawa to investigate the HOData. Mr. Mizusawa agreed and stated he would come back to the Board at the next meeting with his findings)

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Staff Reports
Mr. Spavento asked Mr. Pawelczyk for his staff report. (Tape Time: 0:23:05)

Attorney
Mr. Pawelczyk stated (Tape Time: 0:23:07) the only thing he had was at the last meeting he reported the Kemper check was in the mail and he did receive it the next day and turned it over to GMS on October 17th.

Engineer
Discussion of:
Residential Dock Regulations & Examples

Upgraded Docks to Concrete at Coral Bay Main Clubhouse and Peninsula Park
Mr. Spavento asked Mr. Geiger for his updated report. (Tape Time: 0:24:01)
Mr. Geiger stated (Tape Time: 0:24:03) at the last Board meeting he and Mr. Pawelczyk were directed to look into other municipalities relating to their residential dock rules and regulations. Mr. Geiger then gave a brief update (Tape Time: 0:24:15) stating in the agenda he had provided several different city ordinances, and Mr.
Pawelczyk had also pulled up the same information as well. Mr. Geiger recommended the Board review some of the other municipalities and see what kind of regulations they would like to establish for the Coral Bay District.
(At this point (Tape Time: 0:31:58) a back-and-forth discussion was held among the Board members and staff relating to dock rules) (The Board directed Mr. Geiger to bring back more information to the January Board meeting . Mr. Geiger stated he would)
Mr. Geiger (Tape Time: 0:33:44) moved on to the next item, upgraded docks to concrete at the Coral Bay Main Clubhouse and Peninsula Park. He stated at the last meeting the Board had a discussion on two dock proposals, one from Anzco and one from ATZ relating to the idea of concrete docks. Mr. Geiger (Tape Time: 0:33:56) then gave a brief update on this item stating he had spoken to Anzco directly about doing concrete docks and had gotten an estimated cost from Anzco which was approximately

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$150,000 per dock for all concrete which is more durable. Mr. Geiger stated (Tape Time: 0:35:50) it was up to the Board to decide which way they wanted to proceed.
(At this point (Tape Time: 0:36:22) a back-and-forth discussion was held among the Board members and staff relating to concrete docks versus refurbished wood docks and composite materials as well) (The Board members (Tape Time: 0:45:18) were in agreement to take the dock section home that was provided in the agenda with the several dock samples, and forward their opinions to District staff)

Treasurer
Approval of Check Run Summary and Invoices
Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Spavento asked for any questions, or a motion to approve the financials.
(Tape Time: 0:45:37)

Tape time: 0:45:40

All in favor

AYES:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Check Run Summary was approved

RESULT:

Approve Check Run Summary

ACTION:

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 0:49:36)
Mr. Padilla (Tape Time: 0:49:45) gave an update on his monthly report and asked Mr. Mizusawa to elaborate on the lighthouse repairs and the grounding wire. Mr. Mizusawa (Tape Time: 0:50:03) addressed this item and said at the last meeting there

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was concern about the lightning protection of the tower, and since they had gotten two quotes he couldn't speak to the structural side of the quotes but, because there was minimal information about lightning protection he wanted to look into it a little bit further. Mr. Mizusawa gave a brief summary relating to his findings so far.
(At this point (Tape Time: 0:56:17) the Board agreed to take a 10-minute break from the meeting) (Mr. Spavento reconvened the meeting at 8:15 p.m.)

Mr. Spavento (Tape Time: 0:00:04) asked Mr. Padilla to continue with his monthly report. Mr. Padilla (Tape Time: 0:00:13) continued with his report giving a brief update on Indian Key and South and North Bay Drive gate discussion. (At this point (Tape Time: 0:01:49) a back-and-forth discussion was held among the Board members and staff relating to this item)

Tape time: 0:27:49

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

The proposal was approved in an amount not to exceed
$2,000 for Indian Key entrance (W)

RESULT:

Authorizing to approve curbing in an amount not to
exceed $2,000 for Indian Key entrance (W)

ACTION:

Mr. Padilla moved on to the curb discussion. (At this point (Tape Time: 0:26:10) a back-and-forth discussion was held among the Board members relating to this item)

Mr. Padilla (Tape Time: 0:28:12) moved on to the projector discussion. (At this point (Tape Time: 0:28:55) a back-and-forth discussion was held among the Board members relating to this item)

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Tape time: 0:29:35

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

The proposal was approved not to exceed $900 to
purchase a projector

RESULT:

Authorizing to approve projector purchase in an amount
not to exceed $900

ACTION:

Tape time: 0:39:08

All in favor

AYES:

Tina Hagen

SECONDER:

John Hall

MOVER:

Directing Tina Hagen to change the number of
transponders per household from 15 to 5 on the website

RESULT:

Authorizing to approve the transponder limit from 15 to 5
per household

ACTION:

Mr. Padilla (Tape Time: 0:30:12) continued with his report and then moved to the transponder limit discussion. (At this point (Tape Time: 0:37:12) a back-and-forth discussion was held among the Board members relating to this item)
The Board directed staff to: (Tape Time: 0:39:27)

Bring to the Dec. 2022 or Jan. 2023 Board meeting a discussion of current residents exceeding 5 transponders
Obtain Transponder Report of current transponder per household
- T. Hagen to work on website notice "See something, Say something" and bring it back to the Board for approval

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Bring back ISP options for N & S Bay Drive gates to the Dec. or Jan. meeting
Add pickleba/1 court for $45K to Major Projects List

/GM Major proposal to be placed at Jan. meeting

Send proof of plaque for Daniel Dean to T. Hagen for approval

Mr. Hall (Tape Time: 0:40:40) commented on the field manager's report, regarding community sidewalk repairs and final punch list, stating he would like to see some kind of evidence relating to the replaced sidewalks since the map he received just had markings but didn't say repaired, replaced, or shaved. He stated before the final payment is released, they should ask the contractor to send a map, or a list of addresses where the sidewalks had been replaced, repaired, and shaved. Mr. Burgess stated (Tape Time: 0:42:27) they did an inspection with the contractor on every address listed on the proposal and marked them if they were shaved, or replaced, or if it wasn't done those were marked as well, and the contractor would continue working on them to complete the job. (At this point (Tape Time: 0:43:08) a back-and-forth discussion was held among the Board members and staff relating to this item)
Mr. Hall (Tape Time: 0:48:37) also commented on Attachment B, item #14 on the punch list report, IGM, South Bay Drive, sidewalk solution, removing soil and raising the sidewalk. (At this point (Tape Time: 0:49:00) a back-and-forth discussion was held among the Board members and staff relating to this item) (The Board decided (Tape Time: 0:55:08) to table this item and request the engineer to take a look to see if there's another solution to bring back to the Board)
CDD Manager
Approval of the Minutes of the October 13, 2022 Meeting
Mr. Spavento asked (Tape Time: 0:56:03) for a motion to approve the minutes.

ACTION:

Approve Minutes of the October 13, 2022 Meeting

RESULT:

The October 13, 2022 meeting minutes were approved
as presented

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MOVER:

Tina Hagen

SECONDER:

George Mizusawa

AYES:

All in favor

Tape time: 0:55:04

New Business
Consideration of:
Resolution #2023-01 Amending the Fiscal Year 2022 General Fund Budget
Engagement Letter with Grau & Associations to Perform the Audit for Fiscal Year Ending September 30,2022
Mr. Spavento (Tape Time: 0:56:15) moved on to new business, consideration of
resolution #2023-01 amending the Fiscal Year 2022 General Fund Budget. (At this point (Tape Time: 0:56:23) a back-and-forth discussion was held among the Board members and staff relating to this item)
Mr. Spavento asked (Tape Time: 0:57:57) for a motion to approve the resolution.

Tape time: 0:58:03

All in favor

AYES:

Tina Hagen

SECONDER:

John Hall

MOVER:

Resolution #2023-01 Amending the Fiscal Year 2022
General Fund Budget was approved as presented

RESULT:

Approve Resolution #2023-01 Amending the Fiscal Year
2022 General Fund Budget

ACTION:

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Tape time: 1:00:13

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

The engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30,
2022 was approved as presented

RESULT:

Approve engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30,
2022

ACTION:

Mr. Spavento (Tape Time: 0:58:15) moved on to the next item, consideration of engagement letter with Grau & Associates to perform the audit for fiscal year ending September 30, 2022 and asked for a motion to approve the engagement letter.

Discussion of:
Type of Communication Posted on Website
Grant Money with The City of Margate
Mr. Spavento (Tape Time: 1:00:29) moved on to item B under new business, type of communication posted on website, and grant money with The City of Margate and asked if the Board had any questions on these items.
(At this point (Tape Time: 1:00:37) a back-and-forth discussion was held among the Board members relating to these items)

ACTION:

Authorizing to apply for grant money with The City of Margate and approve Anzco Peninsula Park Tower
repairs

Mr. Spavento asked (Tape Time: 1:04:58) for a motion to approve the grant money.

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RESULT:

Authorizing staff to apply for the grant money with The
City of Margate and also to proceed with the Anzco on Peninsula Park tower repairs was approved

MOVER:

George Mizusawa

SECONDER:

Tina Hagen

AYES:

All in favor

Tape time: 1:05:08

Possible Conversion of Southwind Drive into One Way Street Corporate Parking and Empty District Lots Conversion to Parking
Mr. Spavento (Tape Time: 1:06:32) moved on to the next item, possible conversion of Southwind Drive into a one-way street corporate parking and empty District lots conversion to parking. Mr. Hall stated (Tape Time: 1:07:37) he brought this up before and it didn't go anywhere, but he stated he had gotten proxy signatures from his HOA, to see if the COD could turn Southwind Lane into a one-way street going south and use the northbound lane for angle parking which could be used for Fay's Cove pool parking, and overflowing guess parking.
(At this point (Tape Time: 1:12:08) a back-and-forthdiscussion was held among the Board members relating to this item)

Old Business
IGM Proposals:
Dennis Baldis Memorial Proposal

ACTION:

Approve memorial proposal for Dennis Baldis for a total
amount of $14,000

RESULT:

The memorial proposal was approved as presented

Mr. Spavento (Tape Time: 1:22:56) moved on to old business, Dennis Baldis memorial proposal, gave a brief overview of the item and asked for a motion to approve the proposal.

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MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 1:24:26

Envera Systems
Update on Gate Trial
Gate Trial Credit of $909.81 Approved for Each Monthly Invoice of November, December and January
Discussion of:
Letter and Inspections Report
Transponders Allowed per Household
Mr. Spavento (Tape Time: 1:26:10) moved on to the next item, Envera Systems and asked Mr. Padilla to give an update on the gate trial. Mr. Padilla stated (Tape Time: 1:26:18) the trial started on November 1st, and so far everything was working fine, and Envera did not charge for the trial service. He also stated Envera was able to make changes remotely to the recording which is on a timer, and they will provide the discount they stated they would.	Mr. Padilla (Tape Time: 1:32:43) also commented on the letter and inspection reports stating the letter was sent to Envera with all the gate reports from Mr. Mizusawa.  Mr. Padilla stated Envera said they would like to do their own inspection, come back and meet with Mr. Mizusawa and then come to the December Board meeting.
Mr. Gallucci (Tape Time: 1:35:11) also gave a brief update on security detail at this time. Mr. Spavento (Tape Time: 1:35:56) suggested Mr. Gallucci do the security detail for the next 3 months at his discretion with the budget he was provided, and then come back and give the Board an update.
(At this point (Tape Time: 1:27:15) a back-and-forth discussion was held among the Board members and staff relating to these items)
The Board directed staff to: (Tape Time: 1:28:07)

Change kiosk message to: "Gate will open at the end of this message. Welcome to Coral Bay. Please drive safely"

^November ^10, ^2022	Coral Bay CDD

Parking suspension from November 18, 2022 to January 6, 2023
Have a light agenda for December Board meeting due to Envera attending the meeting
Have Latoya obtain approval of agenda from Chairman going forward

Tape time: 1:45:20

All in favor

AYES:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Meeting adjourned at 9:45 p.m.

RESULT:

Adjourn the meeting

ACTION:

Adjournment

SecmtatV/AssistantSecretary	 	

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