October13, 2022

Coral Bay CDD

Coral Bay CDD

October13, 2022

October13, 2022

Coral Bay COD

Coral Bay COD

October13, 2022

MINUT ES OF THE OCTOBER 13, 2022 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, October 13, 2022 7:00 _Q. m .

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name | Title | Status
Tony Spavento | Chairman | Present
John Hall | Vice Chairman | Present
Tina Hagen | Treasurer | Present
Ronald Gallucci | Supervisor | Present
George Mizusawa | Supervisor | Present

Attendance in person were; Michael Pawelczyk, District Counsel, Jonathan Geiger, District Engineer, Julio Padilla, GMS, Patrick Burgess, GMS, Rich Hans, GMS (by phone), Jim Happel, Virtual Guard, (by phone) Robert McCormick, (resident), Lewis Horn (resident), and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:0:00)

Presentations/Reports
(No presentations were scheduled for this meeting)

Audience Comments/SupervisorsResponses
Mr. Spavento asked if there were any audience comments or Supervisor's comments at this time. (Tape Time: 0:00:50) (There were no audience comments at this time)
Mr. Hall stated(Tape Time: 0:01:08) he received an email from Fred Bourdin to remind everyone that the Counsel of the Associations meeting will be held at the Coral Bay Clubhouse on Wednesday, October 19th at 7:00 p.m.
Mr. Mizusawa stated (Tape Time 0:01:27) he had four different items to cover that wasn't on the agenda and asked if he could discuss them now. (The Board had no objection)
Mr. Mizusawa gave (Tape Time: 0:01:42) a brief presentation and some additional updates relating to the Peninsula Park Tower structural project and lightning protection quotes from Ansco and ATZ. He also commented on the chemical storage unit project, the various potential locations for the new trash cans, and some old PCs and hard drives sitting around in a closet
(At this point (Tape Time: 0:17:54) a back-and-forth discussion was held among the Board members and Mr. Mizusawa relating to his presentation and updates) (The Board directed Management to decide where to place the new trash receptacles, and also to dispose of or save old PCs and hard drives at the clubhouse. District Attorney to provide a resolution at the next meeting to declare any PCs and hard drives that will be disposed of as District surplus property)

Staff Reports
Mr. Spavento asked Mr. Pawelczyk for his staff report. (Tape Time: 0:29:25)

Attorney
Status of Transguard Insurance/Suitable Movers Litigation
Dock Plans
Mr. Pawelczyk stated (Tape Time: 0:29:27) he had a couple of things to report on.
The first one was Transguard Insurance versus Coral Bay COD regarding the Suitable

Movers truck that claimed to have hit a low-lying branch in the right-of-way. The case was turned over to the insurance defense counsel but was recently dismissed. The plaintiff voluntarily dismissed the case because he couldn't figure out how to sue a local government, but the case could still come back since it was dismissed without prejudice on September 19th. Mr. Pawelczyk (Tape Time: 0:30:21) also mentioned the Kemper claim and stated that, after much effort, on October 11th he received an email from the claims agent, stating the check had been requested and mailed out accordingly. Mr.
Pawelczyk stated he should be receiving the check by early next week.

Mr. Pawelczyk (Tape Time: 0:31:19) stated he did not ask for item #2, Dock Plans to be put on the agenda so he wasn't sure why it was listed, but it may have to do with the dock rules the Board was talking about.
Mr. Geiger stated (Tape Time: 0:31:33) he recalled they were talking about the shoreline restoration and the Board mentioned something about the dock and if there should be a new rule tied into the existing rules for lake bank stabilization and docks. (At this point (Tape Time: 0:31:58) a back-and-forth discussion was held among the Board members and staff relating to the dock plans)(The Board directed staff to table this item to the next meeting and have the District Engineer provide plans/specs)

time.

Engineer
Mr. Spavento asked Mr. Geiger for his updated report.(Tape Time: 0:48:06)
Mr. Geiger (Tape Time: 0:48:09) stated he did not have anything to report on at this

Treasurer
Approval of Check Run Summary and Invoices
Combined Balance Sheet, Statement of Revenues and Expenditures

Check Run Summary was approved

RESULT:

Approve Check Run Summary

ACTION:

Mr. Spavento asked for any questions, or a motion to approve the financials . (Tape Time: 0:48:17).

Tape time: 0:48:18

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 0:48:44) Mr. Padilla (Tape Time: 0:49:00) gave a brief update on his monthly report.
(At this point (Tape Time: 0:52:35) a back-and-forth discussion was held among the Board members, Mr. Geiger and Mr. Padilla relating to Anzco and ATZ proposals and other items on his report)
Mr. Hall (Tape Time: 1:08:05) commented on the concrete sidewalk replacement and repairs, stating that the sidewalk proposal from ATZ for $20,320 did not say how many sections would be replaced; it just indicated1,040 square feet, and Mr. Hall wanted to know how big an average concrete section was.  Mr. Geiger (Tape Time:  1:09:06) stated it was a 5 x 5 section. Mr. Hall (Tape Time:  1:09:10) stated he didn't see any 5 X 5 sections  done in the community and wanted to know what their original proposal was at the time of the initial inspection. He received copies of the map from the contractor, prior to the meeting per his request but, it just only showed where they were going to do the work, but no detail of what areas would need to be replaced and what areas would be shaved or repaired. Mr. Spavento (Tape Time:  1:14:01) suggested GMS meet with the contractor and fill in the blanks on the proposal. Mr. Padilla (Tape Time: 1:14:15) stated he had walked the community with the contractor, that he has the map, and that he is aware of what the contractor was supposed to do. Mr. Spavento (Tape Time: 1:14:39) asked Mr.
Padilla if he would provide a hard copy to Mr. Hall. Mr. Padilla stated he would provide that information to Mr. Hall.

The Board provided the following direction: (Tape Time: 1:01:05)

District Engineer will speak with KC/ constructional engineer on concrete foundation and specs for deck repairs
Management will speak to Broward County Supervisor of Elections about Election Parking
Management will have /GM grade landscape on South Bay Drive where flooding
occurs
Supervisor Mizusawa will talk to the electrical engineer about the tower ground wire

CDD Manager
Approval of the Minutes of the September 8, 2022 Meeting
Update on:
Bank of America Account
FY22 Budget Amendment

Mr. Spavento asked (Tape Time: 1:20:21) for a motion to approve the minutes.

Tape time: 1:20:24

All in favor

AYES:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

The September 8, 2022 meeting minutes were approved as
presented

RESULT:

Approve Minutes of the September 8, 2022 Meeting

ACTION:

Mr. Spavento (Tape Time: 1:20:41) asked for an update on the Bank of America account. Mr. Padilla (Tape Time: 1:20:44) stated the District accountant brought to his attention there was a $191 fee to have this cash account open and suggested closing the account and moving the remaining balance to another cash account.

Tape time: 1:22:35

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

Management to close one Bank of America Cash Account
and move remaining funds to the other Bank of America Cash Account combining the funds together

RESULT:

To authorize staff to close one of the Bank of America Cash Accounts and move the remaining balance to the other Bank of America Cash Account, combining all funds into
one account

ACTION:

Mr. Spavento (Tape Time: 1:23:17) moved to the next item, FY2022 budget amendment, and asked for an update. Mr. Padilla (Tape Time: 1:23:22) gave a brief explanation of this item stating there was a request by Supervisor Gallucci to split the patrols budget line into separate lines for the City of Margate and the parking enforcement. In order to do that, an amendment to the budget needs to be presented and approved at the November Board meeting. Ms. Hagen stated (Tape Time: 1:23:47) it was just to be able to report those items as two separate line items instead of one and did not change the total.

New Business
Discussion of Plaque for Former Board Supervisor Dan Dean
& GMS-SF Dennis Baldis
Mr. Spavento (Tape Time: 1:24:31) moved on to new business, discussion of plaque for Dan Dean and Dennis Baldis. Mr. Spavento stated he had forwarded wording for Mr. Dean's plaque to management, and it was previously discussed to hold Mr. Baldis' plaque until the park dedication opening so they could invite Mr. Baldis' wife to attend the dedication. Ms. Hagen (Tape Time: 1:25:21) stated that would be fine and commented she thought they tabled the whole discussion last month, and that's why it was back on the

agenda. Mr. Spavento stated they did, but there might have been some wording missing from Mr. Dean's plaque dedication at the time that needed to be added.
(At this point (Tape Time: 1:25:41) a back-and-forth discussion was held among the Board members relating to this item. The Board directed staff to move forward with Dan Dean's plaque dedication)
Recommendation for Projector
Mr. Spavento (Tape Time: 1:27:31) moved on to item B under new business, recommendation for projector, and asked if the Board had any questions on this item. Mr. Mizusawa (Tape Time: 1:27:40) stated the current projector is very old and the screen is deteriorating.
(At this point (Tape Time: 1:27:48) a back-and-forth discussion was held among the Board members relating to replacing the existing projector.)(The Board directed staff to obtain pricing for a big TV screen and provide a comparison between TVs and projectors  at the next meeting)
Estimates on Annual Community Fall Pressure Cleaning with People's Choice Pressure Cleaning, Inc.
Mr. Spavento (Tape Time: 1:37:55) moved on to item C under new business, the estimates on annual community fall pressure cleaning with People's Choice Pressure Cleaning, and asked Mr. Padilla to give an update. Mr. Padilla stated (Tape Time: 1:37:59) he needed a motion from the Board to enter into the annual agreement with People's Choice for the fall pressure cleaning. He stated the cost last year was $27,025 and this year it would be $27,525.

ACTION:

Approve proposal from People's Choice Pressure Cleaning, Inc. for the Annual Community Fall Pressure Cleaning in an
amount not to exceed $27,525

RESULT:

The People's Choice Pressure Cleaning proposal was
approved, also adding to the contract the valley gutters on

(At this point (Tape Time: 1:39:04) a back-and-forth discussion was held among the Board members relating to this item)

62nd Avenue and pavers at the entry bridges and
guardhouses

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 1:41:58

Ms. Hagen (Tape Time: 1:42:01) suggested taking up the item relating to the email from John Hall that was distributed by Mr. Hans from GMS since Mr. Hans had dialed into the meeting. (The Board had no objection) Mr. Hall stated (Tape Time: 1:42:38) that would be fine. Mr. Hall gave a brief summary of his email, stating that he had some items he had been asking for from management for a long time that he and the rest of the Board had not been receiving, such as gate reports and action line items on the agenda. He added that agenda packages are not always complete, with the reports that have been requested, etc. missing.
Mr. Hans stated (Tape Time: 1:46:27) that he greatly appreciated the email from John Hall and the list of concerns he had. Mr. Hans mentioned he followed up with Julio on those items and recently sent an email out to the Board, but wasn't sure if everyone had a chance to review it yet. He stated that Julio was working on a lot of different things, and things may have fallen through the cracks. He confirmed that the biggest thing was the gate reports, so he was able to sit down with Julio and provide some help on that, so they can get back on track and up to speed with that item on a monthly basis. Mr. Hans agreed the agendas may have been missing some items because it's hard to follow, and they do have some new team players at GMS, but he and Julio would pay more attention to detail as to what was going out to the Board, and that perhaps he would participate more by Zoom for the next few meetings or for as long as needed. He would also work with Julio and Latoya on the agendas to make sure that all the backup is there, and it's clear, and that there is also clear direction from the Board to management.
(At this point (Tape Time: 1:49:18) a back-and-forth discussion was held among the
Board members and staff relating to this item) (The Board requested staff to add an action

item list of the Board of Supervisors requests to the agenda, and also have Management obtain a local company to re-strap 10 lounge chairs for the pools as soon as possible until the new chairs are received)

Old Business
Discussion of:
Holiday Lighting 2020-2023 Agreement
Lake Bank Erosion Repairs

Tape time: 1:59:02

All in favor

AYES:

John Hall

SECONDER:

Tina Hagen

MOVER:

The Second Amendment to the Holiday Lighting 2020-2023
Agreement was approved

RESULT:

To authorize execution of the second amendment to the
Holiday Lighting 2020-2023 Agreement relating to the name change from COi to Holiday Outdoor Decor

ACTION:

Mr. Spavento (Tape Time: 1:57:56) moved on to old business, the discussion of the holiday lighting 2020-2023 agreement. Mr. Pawelczyk (Tape Time: 1:58:23) stated this item was just a change relating to the company's name change from COi to Holiday Outdoor Decor.

Mr. Spavento (Tape Time: 1:59:14) moved on to the next item, lake bank erosion repairs, and stated this item was discussed earlier at this meeting. Mr. Geiger (Tape Time: 1:59:24) agreed that it was discussed earlier.
(At this point (Tape Time: 2:00:08) a back-and-forth discussion was held among the Board members and staff relating to seawalls and docks without permits that were grandfathered in, and also a past report that was emailed out to the Board on 10' or 20' easements that Dennis and Julio had done)

Update on Margate Police Department Off Duty Details
Virtual Guard Proposal
Envera Systems
Discussion of:
Workshop
City of Margate Departments Transponders Request
Transponders Limit per Residence

Update on Guest Lane/Kiosk Recording Entry at North and South Bay Drive Test
Mr. Spavento (Tape Time: 2:05:07) moved on to the Margate Police Department off duty details and asked Mr. Gallucci for an update on this item. Mr. Gallucci (Tape Time: 2:05:10) gave a brief update on the Margate Police Department off-duty details.
(At this point (Tape Time: 2:06:36) a back-and-forth discussion was held among the Board members and staff relating to this item) (The Board directed staff to move forward with the new reports)
Mr. Spavento  (Tape Time:   2:07:46) moved on to the next item, Virtual Guard proposal, and  asked for  an  update from  Mr. Happel.  Mr.  Happel (Tape Time:  2:10:07) made a few comments and gave a brief update. (At this point (Tape Time: 2:11:29), a back-and-forth discussion was held among the Board members, staff, and Mr. Jim Happel from Virtual Guard relating to his proposal) (Mr. Mizusawa (Tape Time: 2:15:58) also gave a summary relating to the inspection of the existing Envera system at this time)
Mr. Spavento (Tape Time: 2:28:58) moved on to the next item, Envera Systems, and discussion of the workshop.
(At this point (Tape Time: 2:29:11) a back-and-forth discussion was held among the Board members relating to the workshop and Envera Systems)
Mr. Hall stated (Tape Time: 2:45:04) that he has been asking for at least half the year or more to send a letter to Envera, with a copy of Mr. Mizusawa's inspection reports, letting them know the findings, stating the Board would like someone from Envera to attend the meeting to explain how everyone can work together to resolve the issues and make things right. Mr. Mizusawa (Tape Time: 2:54:39) also made a few comments relating to Mr. Hall's comments, stating a letter definitely needs to go out to Envera with the inspection reports, and recommending for them to do their own inspection, as well.

Mr. Spavento stated (Tape Time: 2:58:41) he agreed with Mr. Mizusawa that a brief letter should be sent to Envera, explaining the findings of Mr. Mizusawa's inspection, requesting that they please review the report and that the Board is requesting that they attend the November or December Board meeting to resolve the issues.
Mr. Hall (Tape Time: 3:02:42) stated the Board should authorize management to let Envera Systems move forward with setting up the testing for the two kiosks not to exceed
$2,000 to do both North and South Bay Drive, with the $10,000 savings per year, which would be $833 less per month, starting in November for a 90-day trial. (The Board agreed with Mr. Hall's statement)

Tape time: 3:04:12

All in favor

AYES:

Tina Hagen

SECONDER:

John Hall

MOVER:

The Envera System proposal was approved

RESULT:

To approve the Envera Systems proposal for the guest lane kiosk recording setup for the North and South Bay Drive entrances as soon as possible, and, when completed, to
start the previously-approved 90-day trial test

ACTION:

(The Board directed Management to start the process, to send letters and emails to residents announcing the trial, and to place a copy of the correspondence on the website to communicate as to why the trial is being done)

Mr. Spavento (Tape Time: 3:11:00) moved on to the next item, City of Margate transponders requests, stating they could just tell the City they are going to be trying the new Envera System guest entry process, and they won't need the additional transponders.
(At this point (Tape Time: 3:11:13) a back-and-forth discussion was held among the Board members relating to this item) (The Board directed Management to work on a replacement process for the City of Margate transponders request)

Mr. Spavento (Tape Time: 3:18:16) moved on to the next item, the transponder limit per residence stating this was on the agenda because in the Rules it states 15 transponders, and that Rule needed to be changed to perhaps 5 or something per household.
(At this point (Tape Time: 3:18:36) a back-and-forlh discussion was held among the Board members and staff relating to this item) (The Board directed Management to search for the Rule on the transponders limit per residence)

John Hall

All in favor

Tina Hagen

MOVER: SECONDER: AYES:
Tape time: 3:21:02

Adjourn the meeting

Meeting adjourned at 10:20 p.m.

ACTION:
RESULT:

Adjournment

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