March 10, 2022

Coral Bay CDD

March 10, 2022

Coral Bay COD

Coral Bay COD

March 10, 2022

MINUTES OF THE MARCH 10, 2022 CORAL BAY COMMUNITY DEVELOPMENT		DISTRICTBOARD OF SUPERVISORS	MEETING

Thursday, March 10, 2022
7:00 p.m.

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee  Name
Tony Spavento

Title
Chairman

Status
Present

John Hall
Tina Hagen

Vice Chairman
Treasurer

Present
Present

Ronald Gallucci George Mizusawa | Supervisor Supervisor | Present Present

Attendance in person were; Michael Pawelczyk, (via Zoom) District Counsel, Jonathan Geiger, District Engineer, Julio Padilla, GMS, Rich Hans, GMS, Patrick Burgess, GMS and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time:  0:00:04)

Presentations/Reports
(No presentations  were scheduled for this meeting)

Audience Comments/Supervisors Responses
Mr. Spavento asked if there were any audience comments or Supervisors comments at this time. (Tape Time: 0:01:07)

Mr. Bourdin (Tape Time:  0:01:34) president of Mallory Harbor HOA made a few comments relating to no signage being posted at the entrance to Mallory Harbor or the Charter School to avoid accidents from happening.  He also requested to reserve the clubhouse Board meeting room for a planned meeting of representatives from the various HOAs on May 18, 2022 at 7:00 p.m.  Mr. Bourdin stated he had spoken to Mr. Padilla about the May 18th date and Mr. Padilla confirmed the meeting room was available at that time.
(At this point (Tape Time:  0:04:17) Mr. Spavento asked the Board members if they would allow the Mallory Harbor HOA meeting at the clubhouse, and any future meetings, as long as there were no conflicts with other meetings.  He also asked Mr. Pawelczyk if he could send a letter to the Charter School to confirm any legal concerns relating to traffic issues that were their responsibility)
Mr. Pawelczyk commented (Tape Time:  0:05:25) he would need to have more details relating to the issue regarding the Charter School traffic noting he was only aware there was an accident but did not receive any kind of report or any other details, so he did not believe a letter would be appropriate at this time and would probably not absolve or shift the liability of that accident or any future accidents.
(At this point (Tape Time:  0:06:18) there was a very lengthy back and forth discussion among the Board members and staff relating to school signage and Mr. Spavento's other comments) (The Board agreed (Tape Time: 0:14:22) to allow Mr. Bourdin to have the special group HOA meeting and future meetings at the clubhouse, if there were no conflicts.  The Board also agreed to have management pursue the following options for placing "no parking" signs: obtain permission from the homeowner
whose property abuts Cape Drive to place signs on their private property, placing signs on the other side of the road on District property, and/or placing signs at the entrance to The Cape.

Staff Reports
Mr. Spavento asked Mr. Pawelczykfor his staff report. (Tape Time:  0:25:41)

Attorney
Mr. Pawelczyk stated (Tape Time:  0:25:50) he didn't have anything specific to report, other than he appreciated the Board members letting him attend the meeting via Zoom and was available if the Board had any questions. (There were no questions from the Board at this time)

Engineer

Update and Discussion of Roadway Remedial Repairs
Update on 20-Year Stormwater Needs Analysis

Mr. Spavento asked Mr. Geiger for his updated reports. (Tape Time:  0:26:19)

Mr. Geiger (Tape Time:  0:26:22) gave an update on the roadway remedial repairs, stating that the repairs had been completed, and that the parking lots had been unstriped and restriped again.  He commented that the contractor did not run into any issues that he was aware of.  Mr. Geiger stated that he knew that the barricades were still out there, and that the contractor was informed of that face.	However, he added that the barricades were subcontracted out to a separate company by the contractor, and that the contractor was told that the subcontractor could not figure out which barricades to pick up.  Mr. Geiger stated the barricades had been condensed and had been placed away from the entrances, but he would follow up again with the 3-D Paving to have them removed.
(At this point (Tape Time:  0:27:39) there was a lengthy back and forth discussion among the Board members and staff regarding this item, since the parking lots were now being opened and the barricades were still there) (The Board directed staff to apply
pressure to3-0 Paving to have the barricades removed and to hold the final payment until they have been removed)
Mr. Geiger (Tape Time:  0:33:54) moved on to the 20-year Stormwater Needs Analysis Report stating there was no update at this time since they were just gearing up to complete the report in the next two months for all their Districts at the same time.  Mr. Geiger stated Mr. Pawelczyk was able to provide information where they would need to

send the reports once they were all done since the State finally provided that necessary information.

Treasurer
Approval of Check Run Summary and Invoices

Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Spavento asked for any questions, or a motion to approve the financials.
(Tape Time:  0:36:08)

ACTION:

Approve Check Run Summary

RESULT:

Check Run Summary was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:36:09

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Padilla (Tape Time:  0:36:31) gave an update on his monthly report at this time.	Mr. Padilla commented (Tape Time: 0:38:42) on the South Bay Drive entrance/ 62nd Avenue accident stating that Kemp Insurance sent another check but, again they sent it in the name of Governmental Management Services.  He did speak to Lacy who is the person handling the case, she said she would send another check under the correct name of Coral Bay COD. Mr. Hall asked if the check was enough for the claim, was it the total amount?  Mr. Padilla stated it was not, the check was less than the total amount of the claim, but he was setting up a meeting to discuss it with them to let them know that was unacceptable.

Mr. Hall stated for the record (Tape Time:  0:39:40) this is the car that drove off the road on 62nd Avenue and took out the landscaping and damaged the wall. The District is already out money, we had to pay IGM to repair the area, and we had to pay somebody to repair the wall that was hit.  For those of you who that don't remember, it's a year ago,  and the first thing I was going to say is, can we just tell them to stick that check up their ass, and why can't we turn this into our insurance, we have Florida League of Cities, and let them pay us for the repair, and the can subrogate through this insurance company that's been jerking this District around for a year.  Like I say, if it
was anybody in this room, that this drunk or whoever ran off the road and hit our District property, if they hit your car, would you wait a year for the insurance company to settle on paying you for your car, and the answer is no.  They have literally be jerking us around for a year, and now they're not doing what they said they'd do, do we have a total of what it's going to cost us to replace that landscaping plus what we've spent now to have the wall repaired, plus what we had to spend with IGM to have it cleared after the accident, do we actually have a total for the District of what amount of money it's going to cost so we know that we get the proper amount.
Mr. Padilla stated he did provide that to them, and basically IGM gave a cost of what each thing cost that they damaged and that's what was provided to the insurance company.
Mr. Hall:  Ok, but you also understand that was a year ago, and we've got the worst inflation since Ronald Reagan was president.  So, what IGM told us they could get those for us a year ago may not be the truth, but I think we ought to turn it over to the Florida League of Cities, if we can, let them take care of it, and subrogate it, or we need to instruct the attorney to get involved, and let's file a lawsuit against it, request attorney fees, and let's end thing or we're going to be having this same discussion in March of 2023.  I'm not blaming in the District but this is just ridiculous that we tolerate the insurance company doing this to our District property for a year, it's totally unacceptable, so I don't know how the Board feels but we either need to file a lawsuit and sue them, a year is enough time, state law says an insurance company has to handle a claim in a timely manner, they don't put a date on there.  I guarantee you in court nobody is going to be able to say, well a year and year or a year and half that's

kind of a timely manner, and if we don't want to get involved in a lawsuit then we need to find out if we could turn it over to our insurance company, let them pay for it, and then they could subrogate it with the car insurance.
Mr. Mizusawa:  Is there any kind of statute of limitations on this with our own insurance.
Mr. Hall:  Not that I know of.
Mr. Padilla stated (Tape Time:  0:43:00) he believed the landscaping is not including, but he would double check on that.
Mr. Hall: (Tape Time: 0:43:15) This is not the first time they sent a check to the wrong person they owe us a minimum of $25,000 and they're sending the check to the wrong per for $5,000 it's ridiculous.  It's everything, we're here to protect the assets of our residents and our District, and we are not doing it.  Somebody destroyed our assets a year ago and we've let an insurance company jerk us around for a year and they still have not paid us, so we have to do something to end it, whatever the attorney thinks is the best way to bring this to an end but we can't just keep doing this month after month.
Mr. Mizusawa:  Michael what would you advise?
Mr. Pawelczyk:  Send me the file so I can look at it, I haven't seen one thing
about this in a year, so I won't talk about it in the meeting, but if you want us to look at it, I'll have someone in my office track it down with the insurance company at least we can know what happened and we can try to approach it that way, and if we have to file a lawsuit we can come back to the Board to request that.  I talked with John about this earlier today and I said, if the Board wants to, we'll be happy to look at on a limited
basis with a few hours work and try to get the full amount collected whatever that is.  It sounds like they sent a check already, they just sent it to the wrong address.
Mr. Hall:  No, they keep making it out to the wrong people for a fraction of the amount.
Mr. Pawelczyk:  So, we'll be happy to get involved if that's what the Board wants, I just need all the backup work.
(At this point (Tape Time:  0:45:31) there was a lengthy back and forth Q&A
session among the Board members and Mr. Padilla regarding some of the items related to his report)

(The Board directed Mr. Padilla (Tape Time:  0:45:31) to have /GM clear all doors of soil and mulch around them, to have /GM revise their prior cost analysis for lost landscape at 31st Avenue due to the year-old accident, and to send the District Attorney the file on the 31st Avenue accident and Kemp Insurance.  Management was also directed to check the pothole on North Bay Drive and the equipment box that runs the arm in the exit lane at North Bay Drive, and lastly, to provide John Hall with the March & April towing patrol schedule)

COD Manager

Approval of the Minutes of the February10, 2022 Meeting

ACTION:

Approve Minutes of the February10, 2022 Meeting

RESULT:

February10, 2022 Meeting minutes were approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time:  0:57:22

New Business
Discussion of:
FY23 Budget
Coralbaycdd.com Website
Speeding Vehicles
Updates on:
IGM Landscape Projects
Dennis Baldis Memorial
Mr. Spavento (Tape Time:  057:45) moved on to new business, discussion of the FY23 budget and asked Ms. Hagen, as treasurer, if she had any comments regarding the budget.  Ms. Hagen stated (Tape Time:  0:58:00) she thought it was a little early to

start the budget but, she would try for the next meeting to look over the projections for FY2023. Mr. Hans (Tape Time: 0:58:45) commented there were already a few minor changes in the overall budget but, next month they would present the formal proposal for the budget with the resolution and so forth.
(At this point (Tape Time:  0:59:49) there was a brief back and forth discussion
among the Board members and staff regarding some pricing and line items in the budget)
Mr. Spavento moved on to the Coral Bay website (Tape Time:  1:00:49) Ms. Hagen stated (Tape Time: 1:00:55) she was not yet able to go over all the website needs with Mr. Mizusawa, but she has been making the needed updates to the website at this point, and that she will also be making the changes to the website that were previously presented to the Board.
Mr. Mizusawa stated (Tape Time: 1:01:17) he did look at the website, and reviewed Ms. Hagen's email and had a few questions for clarity.
(At this point (Tape Time:  1:01:31) there was a lengthy back and forth discussion
among the Board members and staff regarding the Coral Bay COD website, admin rights to the website, sidebar, etc.)
Mr. Spavento moved on to speeding vehicles (Tape Time:  1:14:35) Mr. Padilla (Tape Time:  1:14:51) stated that Mr. Hall had requested this item.
Mr. Hall (Tape Time 1:14:54) stated he had residents complaining to him about people drag racing throughout some of the individual HOAs, as well as the perimeter road. He commented that he noticed that the county recently installed a solar-powered radar speed sign in the median right in front of Coral Bay, and there was also one on Rock Island Road.  Mr. Hall added that maybe Mr. Padilla could find out how affordable they are or how much they would cost to install some inside Coral Bay.  Mr. Hall also suggested that perhaps Mr. Padilla could find out how much it would cost to put in speed humps as well.
Mr. Hall also stated (Tape Time: 1:17:19) he does see speeding problems, especially walking around, I've seen people going on perimeter road, and Idon't have a radar but they're easily doing 50 or 60 mph. It is crazy, and they slow down where the speed humps are now, you can be behind someone and they're

doing 80 mph but when they get to the speed bump they creep over it, and then they take off again.
(At this point (Tape Time:  1:18:21) there was a very lengthy back and forth
discussion among the Board members and staff, as well as comments from some audience members, regarding this item)
(The Board directed staff to (Tape Time:  1:17:13) obtain costs to purchase/rent radar speed limit signs.  Also, to have the engineer provide cost for speed humps, and also to provide the Chairman (Tony Spavento) the cost difference for the FPL electric bills, both before and after LED replacements)
Mr. Padilla (Tape Time:  1:34:00) stated that IGM would give the Board the landscape project update at next month's meeting.  Mr. Padilla also stated the update on the Dennis Baldis memorial will be given at the next Board meeting as well.

Old Business
Coral Bay Clubhouse, Pool Pump/HVAC, South Bay Main Entrance and Inspection Repairs
Mr. Spavento (Tape Time:  1:34:30) moved on to item No. 6A, Coral Bay Clubhouse, pool pump/HVAC, South Bay main entrance and inspection repairs.  Mr. Mizusawa (Tape Time:  1:34:55) gave a brief update on these items stating the most recent submission was only 2 reports, 1 for the clubhouse, and 1 for the South Bay entrance building, which were part of a multi-step process.  He also mentioned the reports would give everyone a snapshot of the current conditions of the Envera camera surveillance system, however, the electronic PDF copy actually provides better photos.
(At this point (Tape Time:  1:36:02) there was a back and forth discussion among
the Board members and staff related to this item)

Mr. Mizusawa (Tape Time:  1:37:42) continued with his update at this point and suggested the Board review the reports that were included in the agenda.  He also stated he was waiting on two other reports, and some additional information to formulate and present his final report at the next meeting.  He also gave a brief report on the clubhouse pool pump and filtration system, stating the filtration system uses muriatic acid and chlorine that were being stored in open areas under the sun.  He

stated muriatic acid is very toxic and needed to be stored properly with covered containers for chemicals shielding it from wind and weather. Furthermore, he said that the chemical containers would also need a solid foundation underneath, and not just placed on top of gravel.  He stated he would be able to discuss how to address this in more detail at the next meeting.
(At this point (Tape Time:  1:43:54) there was a back and forth discussion among the Board members and staff related to this item)
Mr. Padilla (Tape Time:  1:44:40) stated he would follow up with the Health Department inspector to see what needed to be done to take care of this issue and report back at the next meeting.

Adjournment

ACTION:

Adjourn the meeting

RESULT:

Meeting adjourned at 8:50 p.m.

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time:  1:48:43

S8Gl:ataJ1'/Assistant Secretary