January 13,2022

Coral Bay COD

January 13, 2022

Coral Bay COD

MINUTES OF THE JANUARY13, 2022 CORAL BAY
COMMUNITY	DEVELOPMENT  DISTRICT BOARD OF SUPERVISORS	MEETING

Thursday, January 13, 2022
7:00 p.m.

Coral Bay Recreation Center
3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center .

Attendee  Name | Title | Status
Dan Dean | Chairman | Present

John Hall Tina Hagen
Tony Spavento

Vice Chairman Treasurer
Supervisor

Present Present
Present

Ronald Gallucci | Supervisor | Present

Attendance in person were; Michael Pawelczyk, District Counsel, Jonathan Geiger, District Engineer, and Julio Padilla, GMS, Terry Glynn, IGM and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Dean called the meeting to order. (Tape Time: 0:00:37)

Moment of Silence in Memory of Dennis Baldis
Mr. Dean asked for a moment of silence in memory of Dennis Baldis. (Tape Time: 0:01:16)

Presentations/Reports
(At this time Terry Glynn from /GM (Tape Time: 0:03:20) gave a lengthy presentation for Coral Bay Landscape Enhancements for 2022 and beyond. He mentioned they would like to build a plant and healing garden in honor of Dennis Ba/dis in the tot lot area with a walking path, a bench and some areas for reflection. He also stated he was currently working with several designers and landscape architects and asked for the Board's approval to retain a landscape architect to obtain some renderings and drawings.  (At this point (Tape Time: 0:18:14) there was a lengthy discussion among the Board members and staff relating to the landscape enhancements and designs for 2022. (The Board agreed to have Tina Hagen work with staff to provide additional information onthe available funds for landscaping at the next meeting)

Audience Comments/SupervisorsResponses
Mr. Dean asked if there were any audience comments or Supervisor comments at this time. (Tape Time: 0:50:42)
Mr. Fred Bourdin (Tape Time: 0:51:04) thanked management and the Board members for their assistance with the Counsel of Village Associations.
Mr. George Mizusawa (Tape Time: 0:52:23) commented on continuing the facilities inspections in January and he would have more updates for the next meeting.
Mr. Dean asked if there were any Supervisor comments at this time. (Tape Time: 0:52:56)
Ms. Hagen (Tape Time: 0:53:02) stated that as treasurer, she was contacted by Bank of America to get updates on the signature cards for authorized signees, and had brought the documents with her for John Hall, herself and Ron Gallucci to sign.

Staff Reports
Mr. Dean asked Mr. Pawelczyk for his staff report. (Tape Time: 0:54:17)

Attorney
Mr. Pawelczyk stated he didn't have anything to report unless there were any questions from the Board. There were no questions. (Tape Time: 0:54:19)

Engineer

North Bay Drive Wall Inspection - Location #3
Approval of Extra Work Authorization for the 20-Year Stormwater Needs Analysis as Required by Florida State Statute Section 403.9302
Update and Discussion on Roadway Remedial Repairs
Update on Shoreline Pool Facilities and Indian Key Inspection

Mr. Dean asked Mr. Geiger for his updated reports. (Tape Time: 0:54:26)

Mr. Geiger stated (Tape Time: 0:54:31) that on the North Bay Drive wall inspection he was providing the official report for informational purposes and that he had spoken about this item at the last meeting.
Mr. Geiger (Tape Time: 0:55:02) moved on to his next item which was approval of the extra work authorization for the 20-year stormwater Needs Analysis Report required by the Florida State Statute. He stated that he spoke about this item at the last meeting. He commented that the estimated amount was $10,000 to complete the work and billing would
be on an hourly rate. If the work goes over the estimated amount, he would come back to the Board to explain any additional work necessary.  He also stated the report is due every 5 years and the next one would be less expensive because they would have a baseline report to work from going forward . This first report is due on June 30, 2022 .
Ms. Hagen (Tape Time: 0:56:36) requested Mr. Padilla to provide updates on the project list, and also to add KCl's proposal and add contract amounts to each line item of the general fund forecast comments sheet.

ACTION:

To approve the extra work authorization for an estimated
amount of $10,000 for the 20-Year stormwater  Needs Analysis Report required by Florida Statute Section 403.9302

^RESULT:	The estimated amount of $10,000 was approved for the Needs
Analysis Report as presented

^MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time: 0:58:19

Mr. Geiger (Tape Time: 0:58:57) moved on to his next item and gave an update on
the roadway remedial repairs. He stated to date all the major work on the perimeter road and community repairs were completed. The only thing 3-D Paving had left to do were some punch list items, and he would be meeting them tomorrow onsite to go over those. Also, the striping needed to be completed which was a change order the Board had previously approved. (At this point (Tape Time: 1:01:20) there was a brief back and forth discussion among the Board members and Mr. Geiger regarding this item)
Mr. Geiger moved to his last item (Tape Time:  1:02:11) which was the update on the shoreline pool facilities and Indian Key inspection.  He stated he did have staff members on the survey crew out with COVID, so he just got the preliminary tract finalized, he quickly reviewed it and didn't see any issues to address to the Board at this time. He stated he would have a more detailed report for the Board on whether or not any major work needed to get done at the February meeting.
(At this point (Tape Time:  1:03:17) there was a brief back and forth discussion among the Board members and Mr. Geiger regarding this item)

Treasurer
Approval of Check Run Summary and Invoices

Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Dean asked for any questions, or a motion to approve the financials.  (Tape Time: 1:04:37)

ACTION:

Approve Check Run Summary

RESULT:

Check Run Summary was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 1:04:38

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Padilla (Tape Time:  1:05:57) gave an update on his monthly report, and asked for any questions.  (Mr. Hall requested (Tape Time:  1:09:01) Mr. Padilla to check the North Bay Drive south fountain lights to see if they were working properly to make sure they light up at night) Mr. Hall also requested that Mr. Padilla add insurance payment status update for the South Bay Drive entrance monument to the report.  Mr. Glynn from /GM stated (Tape Time: 1: 12:40) when he does his night light checks he would meet with the vendor at night about the LED pole lights out, and also do a check with FPL about a pole light flashing at Seabreeze Lane)

COD Manager

Approval of the Minutes of the December 9, 2021 Meeting

ACTION:

Approve Minutes of the December 9, 2021 Meeting

RESULT:

December 9, 2021 Meeting minutes were approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 1:13:52

New Business

Discussion of Recognition for Dennis Baldis
Mr. Dean stated under item No. 6A (the new business, discussion of recognition for Dennis Baldis) had already been addressed earlier at the meeting. (Tape Time: 1: 14:17)

Envera
Scope of Work
Maintenance Plan
Mr. Dean introduced item No. 6B under new business (Tape Time: 1:16:11) which was Envera, and asked Mr. Padilla to comment on the scope of work and maintenance plan. Mr. Padilla stated (Tape Time: 1:16:28) the Board had requested at the last meeting that this information be provided so they could review it.
(At this point there wasa lengthy back and forth discussion among the Board members, and staff regarding this item) (Tape Time: 1:16:44) (The Board requested Mr. Padilla to contact Envera, find out what the process is on routine service follow up reports and logs, checks and balances, and getting feedback from the Board and community.  Also, check and see if any changes are needed to the current structure)
Mr. Dean stated he was resigning from the Coral Bay COD Board of Supervisors effective January 14, 2022 at 12:00 noon. (Tape Time:  1:27:35)	Mr. Pawelczyk stated (Tape Time: 1:29:11) he had a copy, and GMS had received his resignation and the Board would need to make a motion to acceptit.

ACTION:

Accepting the resignation of Mr. Dan Dean effective January
14, 2022

RESULT:

Dan Dean's resignation was accepted

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES :

All in favor

Tape time:  1:29:43

January 13, 2022	Coral Bay COD

Old Business
There was no old business discussed at the meeting.  (Tape Time:   1:30:12)

Adjournment

MOVER:

Tina Hagen

SECONDER :

John Hall

AYES:

All in favor

Tape time:  1:30:16

ACTION : RESULT:

Adjourn the meeting

Meeting adjourned at 8:30 p.m.

.Secretary/Assistant Secretary

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