September 9, 2021

Coral Bay COD

MINUTES OF THE SEPTEMBER 9, 2021 CORAL BAY COMMUNITY DEVELOPMENT		DISTRICT BOARD OF SUPERVISORS	MEETING

Thursday, September 9, 2021
7:00 p.m.

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center. This meeting was available by ZOOM for participants to attend utilizing the following call­ in information 1-(301) 715-8592, or 1-929-205-6099; ID #889-3071-4749.

Attendee Name | Title | Status

John Hall Tina Hagen
Tony Spavento Ronald Gallucci

Vice Chairman Treasurer Supervisor Supervisor

Present Present Present Present

Attendance in person were; Michael Pawelczyk, District Counsel, Jonathan Geiger, District Engineer, and Julio Padilla, GMS.  No residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Hall called the meeting to order. (Tape Time:  0:00:36)

Presentations/Reports
(No presentations  were scheduled for this meeting)

Audience Comments/Supervisors Responses
(There was no audience in attendance at this meeting) (Tape Time:  0:01:00)

Staff Reports
Mr. Hall asked Mr. Pawelczyk for his staff report. (Tape Time:  0:01:13)

Attorney
Mr. Pawelczyk stated he didn't have anything to report unless there were any Board questions, there were no questions. (Tape Time:  0:01:20)

Engineer

Discussion of Roadway Remedial Repairs Update
Discussion of Fay's Cove Dock Removal and Sidewalk Update
Mr. Hall asked Mr. Geiger for his updated reports. (Tape Time:  0:01:25)

Mr. Geiger gave an update (Tape Time: 0:01:33) on the roadway remedial repairs stating it was still in permitting because they needed to submit additional information to the city.  Mr. Geiger stated he would be supplying the city with the arborist's report from IGM regarding tree root pruning for the roadway repairs to see if that would be enough information to potentially save the District extra expense.  Mr. Geiger also mentioned at the last meeting the Board requested him to review the parking lots to see if they needed any attention.  He stated there were a couple of parking stops that were destroyed and needed to be replaced; one in the main parking lot and a couple at the tennis courts.  He mentioned he was also requested to look at the paver markings at the clubhouse and other areas.  Mr. Geiger presented a change order to be approved by the Board if they were interested in doing the updates.
(At this point there was a lengthy Q&A session among the Board members and staff regarding this item) (Tape Time:  0:04:36)

ACTION:

To approve Change Order #1 from IGM for parking stop
replacements and optional paver markings and restriping at the tot lot, tennis courts and the main clubhouse

RESULT:

The change order was approved as presented

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time:  0:13:14

Mr. Geiger continued with the Fay's Cove dock removal and sidewalk update. (Tape Time: 0:16:19) He stated the permit was approved before the Labor Day weekend, and the contractor elected to wait until after the holiday to start the project but was having an issue getting a dumpster for the demo work. The contractor would be onsite next week to proceed with the project.
Ms. Hagen mentioned to Mr. Padilla (Tape Time:  0:16:37) that a resident had informed her there were lots of kids in the Fay's Cove pool area, even though signs had been posted that the pool was closed.  Ms. Hagen suggested perhaps Envera should put the motion sensors on to talk people out of the pool area.  Mr. Hall stated he called Envera and was informed that none of the cameras at Fay's Cove pool were working. (Tape Time:  0:17:30) Mr. Padilla stated (Tape Time:  0:17:36) there was a power surge that damaged some of the equipment, and there was a proposal on today's agenda
under item No. 5A to repair and replace the Fay's Cove camera equipment to get them back in working condition.

ACTION:

To approve the proposal from Envera for Fay's Cove
facility camera equipment and any repairs needed related to the power surge for a total amount of $7,054

RESULT:

The Envera proposal was approved

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

(At this point there was a lengthy back and forth discussion among the Board members and staff regarding this item) (Tape Time:  0:17:41)

AYES:

All in favor

Tape time:  0:28:33

Treasurer
Approval of Check Run Summary and Invoices

Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Hall asked for any questions, or a motion to approve the financials.  (Tape Time:  0:28:51)

ACTION:

Approve Check Run Summary

RESULT:

Check Run Summary was approved

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time: 0:29:01

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Padilla (Tape Time:  0:29:41) gave an update on the monthly field manager's report to the Board at this time.  Mr. Padilla stated (Tape Time:  0:30:44) he had obtained revised proposals for the ADA pool gates from 3 companies.  He was not able to receive all the proposals for the agenda, however, Mr. Padilla did give a brief summary and overview of them stating they were to change all the gates at the 3 pool facilities.
(At this point there was a lengthy Q&A session among the Board members and staff regarding this item) (Tape Time:  0:31:32)

ACTION:

To approve one proposal to proceed with the ADA
compliant gate replacements at each of the pool facilities

RESULT:

The proposal from IGM to replace the gates at the 3 pool
facilities to be ADA compliant in the amount of $9,650 was approved

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

AYES:

All in favor

Tape time:  0:34:33

Mr. Padilla (Tape Time:  0:35:01) continued with his field manager report stating there were some changes to the Coral Bay Clubhouse Agreement for Election Dates. Mr. Pawelczyk (Tape Time:  0:35:33) commented that if the agreement needed to be signed by the chairman and the Board should make a motion to approve that.

ACTION:

To approve Broward County Supervisor of Elections
Revised Agreement for Temporary Use of the clubhouse for elections to be held

RESULT:

The agreement from Broward County Supervisor of
Elections Revised Agreement for temporary clubhouse use was approved

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

AYES:

All in favor

Tape time:  0:35:43

COD Manager

Approval of the Minutes of the August 12, 2021 Meeting

ACTION:

Approve Minutes of the August 12, 2021 Meeting

RESULT:

August 12, 2021 Meeting minutes were approved

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time:  0:36:24

Mr. Spavento commented (Tape Time: 0:36:34) something should be stated in the minutes that not all portions of the meeting were audible due to technical audio difficulties.	Mr. Pawelczyk stated (Tape Time:  0:37:05) the meeting was open to the
public because anybody could attend in person or virtually.  He also mentioned there was no reason for the minutes to state that the public is "encouraged" to attend the meetings virtually, because the meeting is open to the public, if the public chooses to attend virtually, they can make that option, but it's not encouraged for anybody to attend virtually when they can attend in person.
(At this point there was a brief back and forth discussion among the Board members and staff regarding this item) (Tape Time:  0:37:48) The Board directed staff (Tape Time:  0:40:22) to adjust the wording accordingly)

New Business
Envera Proposal for Fay's Cove Facility Camera Equipment Repairs
Coral Bay COD Fall Schedule 2021
COi - Holiday Lighting Information for 2021 Holiday Season
Mr. Hall introduced item 58 under new business (Tape Time: 0:40:48) and asked the Board if they had any questions.  (At this point there was a brief back and forth

discussion among the Board members regarding this item) (Tape Time:  0:41:31) (There were no objections, and the Board directed staff to proceed with People's Choice Agreement for the pressure cleaning)

ACTION:

To approve CDI Holiday Lighting rendering

RESULT:

The CDI rendering was approved as presented

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time:  0:47:29

Facility Pools Repairs Discussion
Leak Detection Report for Clubhouse
Leak Detection Report for Fay's Cove
Leak Detection Report for Peninsula Park
Mr. Padilla stated (Tape Time:  0:48:30) leak tests were done and it was discovered there are leaks in all the pools.  Some items need to be repaired and he would be obtaining a proposal for those. (At this point there was a lengthy Q&A session among the Board members and staff regarding this item) (Tape Time:  0:48:58) (Ms.
Hagen requested Mr. Padilla to create a calendar of events showing the various projects
that will be going on for the next several months for the various facilities, particularly when the pools would be unavailable and/or inaccessible to ensure minimizing shutdowns)

Old Business
CBl-CDCDD - Catch Basins FY21 & FY22 -
Breakdown and Updates
Aquatics and Fountain Maintenance Services Agreement Updates
Structural Inspections Updates
Peninsula Park - Lighthouse Tower & Dock

Clubhouse - Dock
Mr. Hall introduced item No. 6, old business (Tape Time: 0:53:08) and stated the above items had all previously been approved by the Board and asked if there were any additional concerns.  Mr. Padilla stated (Tape Time:  0:53:23) he was just giving the Board a breakdown of these items. Mr. Pawelczyk commented (Tape Time:  0:53:37) the agreements were approved and are prepared each fiscal year with this breakdown. (At this point there was a brief back and forth discussion among the Board members and staff regarding these items) (Tape Time:  0:53:43) (The Board directed staff to follow up on these items for updates at the next meeting) (Tape Time:  0:54:17) (Ms. Hagen requested staff to do a major projects financial information update to show the projects
that have been approved and will be work on over the next several months with a
breakdown of the costs between FY2021 and FY2022.

Adjournment

ACTION:

Adjourn the meeting

RESULT:

Meeting adjourned at 8:00 p.m.

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time:  0:57:43