June 10, 2021

Coral Bay COD

MINUTES OF THE JUNE 10, 2021 CORAL BAY COMMUNITY  DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, June 10, 2021
7:00 p.m.

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center. In order to reduce risk of COVID-19 and transmission of the virus, members of the public were encouraged to attend and participate in the ZOOM meeting utilizing the following call-in information  1-(301) 715-8592, or 1-929-205-6099;  ID #826-5244-1886.

Attendee Name | Title | Status
Dan Dean | Chairman | Present
John Hall | Vice Chairman | Present
Tina Hagen | Treasurer | Present
Tony Spavento Ronald Gallucci | Supervisor Supervisor | Present Present

Attendance in person were; Michael Pawelczyk, District Counsel, Jonathan Geiger, District Engineer, Julio Padilla, GMS and residents Frainy & Merline Alfrena (via teleconference)

Roll Call and Pledge of Allegiance
Mr. Dean called the meeting to order. (Tape Time: 0:00:15)

Presentations/Reports
(No presentations were scheduled for this meeting)

Audience Comments/Supervisors Responses
(There were no audience comments at this time) (Tape Time: 0:01:24)

Staff Reports
Mr. Dean asked if Mr. Pawelczyk for his staff report. (Tape Time: 0:05:41)

Attorney - Discussion of Next 2022/2023 Year Right-of Entry Agreement with City of Margate
Mr. Pawelczyk (Tape Time:  0:05:44) gave a brief summary of the right-of-entry agreement stating the Board had already approved this agreement which was fully executed with the City of Margate to allow them to enter the community in the event of a hurricane for the 2021 hurricane season. Mr. Spavento asked at the last meeting for District counsel to double check the agreement to make sure everything was properly clarified. Mr. Pawelczyk commented that he had some minor changes and stated without objection from the Board, he would send the changes over to the city attorney's office to have those changes implemented for the following hurricane season. (The Board had no objection to District Counsel's changes)

Engineer

Discussion of Encroachment Inspection Report with KCI Technologies, Inc.
Discussion of Road Remedial Repairs Update
Mr. Dean asked Mr. Geiger for his report. (Tape Time: 0:07:19)

Mr. Geiger (Tape Time: 0:07:21) gave a brief update on the encroachment inspection report from KCI, stating it looked like it was for lake access.  He stated the homeowner submitted a permit to do a driveway extension into the parcel, but there were questions of whether there was an encroachment agreement. Mr. Geiger stated that Mr. Pawelczyk found an encroachment agreement giving the previous homeowners permission to erect a fence but that's all it said.  Mr. Geiger stated they did an inspection and did not find any drainage infrastructure on the property but did find a drainage easement with an outfall into the lake two houses down from there. He also stated there was a wooden shed erected on CDD property within the fenced area but, was not in the

agreement that was previously signed, however, nothing that would impede drainage flow , and was really minimal water conveyance that piece of land would be used for.  He
also stated there wasn't anything preventing the resident from extending their driveway, it would not impede any flow or design, and it looks like all the drainage is going towards the lake.
(At this point there was a lengthy Q&A session among the Board members and staff relating to this item) (Tape Time:  0:09:34)
Mr. Geiger (Tape Time: 0:15:23) continued with his report and the road remedial repairs update stating the City of Margate requested some revisions to the plans and permit application that was submitted, the contractor would be resubmitting them online to the City of Margate.
(At this point there was a brief Q&A session among the Board members and staff relating to this item) (Tape Time: 0:16:23)

Treasurer
Approval of Check Run Summary and Invoices
Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Dean asked for any questions , or a motion to approve the financials. (Tape Time: 0: 18:09)

ACTION :	Approve Check Run Summary

RESULT:	Check Run Summary was approved

MOVER:	^Tina ^Hagen

^SECONDER:	John Hall

AYES:	All in favor

Tape time: 0:18:12

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed .

Field Manager - Monthly Report
Mr. Padilla (Tape Time: 0:18:53) gave an update on the monthly field manager's
report.

(At this point there was a Q&A session among the Board members and staff regarding some of Mr. Padilla's updates) (Tape Time: 0:20:41) (The Board directed Mr. Padilla to proceed on several of his updates such as:
Sending a get well soon plant or something to Mr. Ba/dis, not to exceed $200,

Purchase outdoor equipment replacement parts as presented for /GM to install,

Have management obtain revised gate proposals,

Replace clubhouse hall lights with any suitable covers and LED bulbs, and also

replace missing bollard at South Bay Drive resident lane

Mr. Pawelczyk (Tape Time:  0:26:26) commented on a proposal the Board had authorized at the last meeting to increase the pool maintenance an additional $200 per month.  He stated there was no current wr itten maintenance agreement for Riverside Pools & Spas so staff went ahead and drafted the standard pool maintenance contract used in other Districts.  Mr. Pawelczyk then asked for a motion to approve the agreement for the current rate, and starting October 1, 2021 the new rate of $200 would apply.

ACTION:

To approve the Riverside Pools & Spas new written
agreement

RESULT:

Riverside Pools & Spas written agreement was approved
to be executed with the additional $200 increase starting October 1, 2021

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES :

All in favor

Tape time: 0:27:47

COD Manager

1)	Approval of the Minutes of the May 13, 2021 Meeting

ACTION :

Approve Minutes of the May 13, 2021 Meeting

RESULT:

May 13, 2021 Meeting minutes were approved

MOVER:

Tina Hagen

SECONDER :

John Hall

AYES:

All in favor

Tape time: 0:28:36

New Business
Acceptance of Audit for Fiscal Year Ending September 30, 2020
Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Discussion of Payment Options for Transponder Purchases
Mr. Dean (Tape Time: 0:29:02) introduced item 5A under new business and asked for any questions or a motion to approve.

ACTION:

To approve the Audit for Fiscal Year Ending September
30, 2020

RESULT:

The Audit was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:29:16

June 10, 2021	^Coral ^Bay ^COD

Mr. Dean (Tape Time:  0:30:14) introduced item 5B under new business, discussion of financial disclosure report and asked if all the Board members had gotten their Form 1s, and sent them back in, all Board members confirmed they had. Mr.
Pawelczyk commented (Tape Time: 0:30:24) the Form 1s could be emailed as well to the Supervisor of Elections.
Mr. Dean (Tape Time:  0:30:46) introduced item 5C under new business, discussion of payment options for transponder purchases.   Mr. Padilla asked Ms. Hagen for any comments on this item. (Tape Time:  0:30:54) Ms. Hagen stated (Tape Time: 0:30:58) she was unsure why this item was on the agenda but had gotten a phone call from a new homeowner asking who to make the money order out to for a transponder purchase.  Mr. Padilla (Tape Time 0:31:19) commented this item was based upon a previous discussion with Ms. Hagen after the last meeting whether they should accept checks, as well as money orders to purchase transponders. Mrs. Hagen asked him to explain the current reasons.   Mr. Padilla stated (Tape Time:  0:31:47) that currently only money orders or cashier's checks were being accepted per Board direction, due to the fact that some homeowner's checks were bouncing and so the transponders were then turned off, but the District was unable to recover the cost of the transponders .
(At this point there was a lengthy Q&A session among the Board members and staff regarding this item) (Tape Time: 0:32:28) (The Board directed staff to draft a memorandum for check transponder purchases)

Old Business - Discussion of Fay's Cove Dock Demolition and Concrete Walkway Update
Mr. Dean (Tape Time: 0:38:55) introduced item 6 old business and a discussion took place relating to the encroachment agreement at this time. Mr. Hall (Tape Time: 0:39:04) stated the Board had 2 homeowner requests to consider, one was permission to pave the swale on a homeowner's driveway they are putting in at 6386 Buena Vista Drive. The second request was for the encroachment agreement.

Mr. Dean stated (Tape Time: 0:39:50) he wasn't aware the Board had a completed permit package for either of the requests. Mr. Padilla confirmed that was correct, that he had just received them last night. (Tape Time: 0:40:12) (At this point there was a lengthy back and forth discussion among the Board members and staff regarding this item)

ACTION:

To approve permit application for the swale to extend west
side of apron at 6386 Buena Vista Drive and add the property folio number

RESULT:

Permit application was approved contingent on District
Engineer and District Management approval and obtaining the full permit package from the homeowner

MOVER:

John Hall

SECONDER:

Tina Hagen

AYES:

All in favor

Tape time: 0:41:21

Mr. Dean asked (Tape Time:  0:44:43) the Board whether they wanted to go into an encroachment agreement with the homeowner east of 6386 Buena Vista Drive. (At this point there was a lengthy back and forth discussion among the Board members and
staff regarding this item - No direction was given for a new agreement)

Mr. Hall (Tape Time: 0:46:53) also commented on another driveway extension that the HOA had just approved at 3382 Bonito Lane stating they applied for a permit with the City of Margate, and the city advised them they needed a no objection letter from the District.  Mr. Geiger stated (Tape Time:  0:47:28) in the past the Board gave staff the authority to issue the no objection letter subject to review from the District engineer, then a no objection letter could be issued. Mr. Padilla (Tape Time:  0:47:53) also stated the only thing needed for the no objection letter was approval from the HOA and the permit number so it could be inserted into the letter. (The Board agreed with staff relating to the no objection letter)

Mr. Padilla (Tape Time: 0:48:30) stated the Fay's Cove dock demolition agreement was executed with the vendor and they would start the permit process next week.  He commented it would take 2 to 3 weeks to get the permit from the City of Margate and
then they would move forward with the demolition and the concrete work.  (At this point there was a brief back and forth discussion among the Board members and staff regarding this item)
Mr. Spavento (Tape Time: 0:50:00) asked staff for any updates on the pest control company regarding the raccoon traps and if the District was still spending money on this since he hadn't seen any raccoons in the last few months. Mr. Padilla stated he hadn't received any report so far, and the vendor does not charge if they don't catch any raccoons, but he would follow up with the vendor (Tape Time: 0:50:13)

Adjournment

ACTION:

Adjourn the meeting

RESULT:

Meeting adjourned at 7:52 p.m.

MOVER:

John Hall

SECONDER :

Tina Hagen

AYES:

All in favor

Tape time:  0:50:27