May 13, 2021

Coral Bay COD

MINUTES OF THE MAY 13, 2021 CORAL BAY COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, May 13, 2021
7:00 p.m.

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center. In order to reduce risk of COVID-19 and transmission of the virus, members of the public were encouraged to attend and participate in the ZOOM meeting utilizing the following call-in information 1-(301) 715-8592, or 1-929-205-6099; ID #822-8125-8624.

Attendee Name | Title | Status
Dan Dean | Chairman | Present
John Hall | Vice Chairman | Present
Tina Hagen | Treasurer | Present
Tany Spavento | Supervisor | Present
Ronald Gallucci | Supervisor | Present

Attendance  in person were; Michael Pawelczyk, District Counsel, Bryon Reynolds, District Engineer, Dennis Baldis, GMS, Julio Padilla, GMS and no audience in attendance .

Roll Call and Pledge of Allegiance
Mr. Dean called the meeting to order. (Tape Time: 0:00:26)

Presentations/Reports
(No presentations were scheduled for this meeting)

Audience Comments/Supervisors	Responses
(No audience was in attendance for this meeting)

Staff Reports
Mr. Dean asked if Mr. Pawelczyk for his staff report. (Tape Time: 0:01:24)

Attorney
Mr. Pawelczyk stated (Tape Time:  0:01:32) he really didn't have anything to report, other than just to remind the Board they would be receiving their Form 1s at the end of the month and to make sure to get those filed with the Supervisor of Elections as quickly  as possible.

Engineer

Fay's Cove Dock Structural/Replacement  Option/Demolition Update
Road Remedial Repairs Update
Mr. Dean asked Mr. Reynolds for his report. (Tape Time: 0:02:14)

Mr. Reynolds introduced himself and stated Mr. Geiger was out on vacation, so he was attending the meeting for him. (Tape Time: 0:02:18) Mr. Reynolds did not have any new updates on Fay's Cove restoration or demolition but answered several questions from the Board. He also mentioned the contractor would be able to do the work with the prior plans provided by KCI unless the city required something different. (Tape Time: 0:02:26) (At this point there was a lengthy Q&A session among the Board members, staff and Mr. Reynolds regarding this item) (Tape Time: 0:04:09)
Mr. Dean asked the Board for a motion to approve Anzco's proposal for Fay's Cove demolition and disposal not to exceed $36,500. (Tape Time: 0:11:09)

ACTION:	To approve a submitted proposal from Anzco Construction for the Fay's Cove dock demolition, disposal, etc.
RESULT:	^Accepting ^the ^proposal ^from ^Anzco ^for ^the ^Fay's ^Cove dock demolition not to exceed $36,500 was approved

MOVER:

Dan Dean

SECONDER :

Tina Hagen

AYES:

All in favor

Tape time: 0:11:09

Treasurer
Approval of Check Run Summary and Invoices

Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Dean asked for any questions, or a motion to approve the financials.  (Tape Time: 0:12:34)

ACTION:

Approve Check Run Summary

RESULT:

Check Run Summary was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:12:37

A copy of the Combined Balance Sheet and Statement of Revenues and Expenditures were enclosed.

Field Manager - Monthly Report
Mr. Padilla (Tape Time: 0:13:39) gave an update on the monthly field manager's report. (At this point there was a Q&A session among the Board members and staff regarding some of Mr. Padilla's updates) (Tape Time: 0:14:14)
Mr. Padilla stated some residents wanted to know about reopening of the pools, the clubhouse and the office, and whether the Board would allow residents to rent the conference room as was previously done in the past for parties. (Tape Time: 0:14:35) (At this point there was a lengthy back and forth discussion among the Board members and

staff relating to this item.) (Tape Time:  0:15:02) Mr. Pawelczyk (Tape Time: 0:15:25) gave a brief overview relating to the Broward County Health Guidelines which had recently been removed by the Governor.  (The Board agreed to reopen the conference room to the residents to rent)

ACTION:

Authorize to reopen the conference room to rent out to
residents for parties, etc.

RESULT:

Reopening the conference room to residents to rent was
approved

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

AYES:

All in favor

Tape time: 0:20:03

Mr. Padilla (Tape Time: 0:22:21) continued with his field manager's report and gave a brief explanation of the two gate proposals under Attachment B of his report, (Prices were $15,000 apart) - (At this point there was a lengthy back and forth discussion among the Board members and staff relating to this item.) (Tape Time:  0:28:10) (Mr.
Ba/dis suggested if the Board wished to move forward, they should invite the vendors back to see if the pricing was still valid from January 2021 to compare apples to apples) (Tape Time:  0:23:53) (The Board had no objection and directed Mr. Ba/dis to update the facility gate replacement products)  (Tape Time:  0:31:25)

COD Manager

Approval of the Minutes of the April 8, 2021 Meeting
Number of Registered Voters - 2,136

ACTION:

Approve Minutes of the April 8, 2021 Meeting

RESULT:

April 8, 2021 Meeting minutes were approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time:  0:35:11

Mr. Baldis (Tape Time: 0:35:36) informed the Board there were 2,136 registered voters in the District.

New Business
Consideration of 2021 Polling Place Agreement
Consideration of Right of Entry Agreement
Approval of Rate Increase
KCI Technologies, Inc.
Innovative Grounds Management
Eat river Pools & Spas, Inc.
FMIT - Florida League of Cities - District Insurance Policy
Mr. Dean (Tape Time: 0:36:13) introduced item 5A under new business, consideration of 2021 Polling Place Agreement and asked for any questions or a motion to approve.  Mr. Padilla gave a brief overview of this item stating it was renewed every year unless the Board wished to change it. (Tape Time: 0:36:34)

ACTION:

To approve the 2021 Polling Place Agreement

RESULT:

The 2021 Polling Place Agreement was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:36:59

Mr. Dean (Tape Time: 0:37:24) introduced item 58 under new business, consideration of Right of Entry Agreement and asked for more clarification on this agreement.  Mr. Padilla gave a quick explanation of this item stating it was done every year just in case of a hurricane to allow the City of Margate entry to clear the roads and pick up debris. (Tape Time: 0:37:41) Mr. Pawelczyk also gave some background history related to the agreement as well. (Tape Time: 0:38:00) (At this point there was a lengthy Q&A session among the Board members and staff relating to this item) (Tape Time: 0:39:08)

ACTION:

To approve the Right of Entry Agreement

RESULT:

The Right of Entry Agreement was approved

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:45:13

Mr. Dean (Tape Time: 0:46:31) introduced item 5C under new business, approval of rate increase requests from several vendors, KCI Technologies, Innovative Grounds Management, East River Pools & Spas, Inc. and FMIT, Florida League of Cities. Mr.
Padilla gave a brief overview on each of the rate increases. (At this point there was a Q&A session among the Board members and staff, and Ms. Hagen gave commentary on each item for budgetary purposes)  (Tape Time:  0:48:00)

ACTION:

To approve rate increase from KCI Technologies, Inc.,
effective October 1, 2021 and amend the existing agreement (FY2022 Agreement)

RESULT:

The KCI Technologies, Inc. rate increase was approved
effective October 1, 2021

MOVER:

John Hall

SECONDER:

Tina Hagen

IAYES:
Tape time: 0:52:24

All in favor

ACTION :

To approve rate increase from Innovative Grounds
Management (IGM) effective October 1, 2021 and amend the existing agreement (FY2022 Agreement)

RESULT:

Innovative Grounds Management (IGM) rate increase was
approved effective October 1, 2021

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:54:46

ACTION :

To approve rate increase from East River Pool & Spas,
Inc. effective October 1, 2021 and amend the existing agreement (FY2022 Agreement)

RESULT:

East River Pool & Spas, Inc. rate increase was approved
effective October 1, 2021

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:56:30

Mr. Padilla gave a brief explanation on this item stating this was just for notification and that FMIT would not know the increased amount until October 1, 2021 and it would not be more than 10%. (Tape Time: 0:57:08) (At this point there was some back and
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forth discussion among the Board members and staff relating to this item) (Tape Time: 0:57:26)

Old Business
Mr. Hall (Tape Time:  0:59:35) requested the Board approve a permit application to extend an apron for a resident at 6386 Buena Vista Drive.  He informed the Board the resident wanted to add a driveway and apron to District property next to his residence. The resident did not provide permit updates before the agenda went out to the Board. (The District currently only has a fence easement agreement with the prior owner.) There was also another driveway extension request, however no information was provided by the resident at this meeting.  (At this point the Board directed staff to bring back the application request to the next meeting with the required updates, and for the engineer to inspect the District property for drainage, etc., and report back to the Board)

Adjournment

ACTION:

Adjourn the meeting

RESULT:

Meeting adjourned at 8:11 p.m.

MOVER:

John Hall

SECONDER:

Tina Hagen

AYES:

All in favor

Tape time: 1:10:51

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