MINUTES OF THE MARCH 14, 2019
CORAL BAY COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS  MEETING

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Thursday, March 14, 2019
7:00 p.m.

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Also in attendance were Michael Pawelczyk, District Counsel, Dennis Baldis, GMS, Julio Padilla, GMS and Bob Zuccaro, District Engineer and several residents (copy of sign-in
sheet attached hereto and made a part hereof)

1.

Roll Call and Pledge of Allegiance
Mr. Hall called the meeting to order and led the Pledge of Allegiance.

2.

Presentations

A.

PPG Paints Wall Project Colors by Brent Cohen

(No presentation was given - Board directed to use the same colors - Tape Time: 0:01:10)

Attendee  Name	Title	Status
John Hall	Vice Chairman	Present
Ronald Gallucci	Supervisor	Present
Tony Spavento	Supervisor	Present
Tina Hagen	Treasurer	Present

March 14,2019

Coral Bay COD

3.

Audience Comments/Supervisors Responses
A.  Correspondence from Resident Regarding Gates

Mr. Hall asked if there were any comments from the audience. (Tape Time:
0:01:15)

Ms. Melanie Goergmaier from The Cape commented the website for the HOA
meetings that it just says every 3 months, and stated it was really difficult to figure out when the meetings are.  (Tape Time:  0:01:40).

Mr. Gallucci stated they were every 3 months, January, April, July, and October
and there are signs that go out 2 days before every meeting. (Tape Time:  01:59:00)

Mr. Baldis commented that she should call the property management company for
the HOA.  (Tape Time:  0:02:44)

Mr. Frantz Lamothe from Las Brisas asked about the process to get a manned gate for the entrance because there was a lot of questionable activity at the gate. He also asked how to get a double gate and how can the issue be solved. (Tape Time:
0:03:37)

Mr. Spavento stated (Tape 0:04:28) that Coral Bay was not a private community, and has a soft gate system, so people cannot be locked out of the community.  He also stated that the expense of having a second gate was discussed and reviewed by the Board and was determined it was not practical.  Mr. Spavento also explained that previously they had a manned gate 24 hours a day and, if you were a guest, you could only enter through that one gate; but now for that same price, there are currently 3 gates
that are operating with cameras that are monitored 24 hours a day.

Ms. Filomena Rosario from The Cape commented on the Facebook communication and stated one thing that's come up on Facebook i$ the crime (that there were 2 shootouts in less than a year and there is more and more crime happening).  Ms. Rosario stated that maybe they should start communicating more and having some events with the City of Margate Police Department to try to get them more involved to see
if that would lower the crime in the community. (Tape Time:  0:10:05)

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Coral Bay COD

Mr. Hall stated (Tape Time:  0:12:12) the City of Margate will help anyone set up a crime watch but it has to go through the HOA, the COD has no authority on personal property.  The best thing to do would be for each HOA to set it up with the city, they'll come to any of the HOA meetings, help organize and set up and maintain a crime watch but it's nothing that the District can do, that the District cannot enter into an agreement
because the COD has no authority to do a crime watch.

Mr. Pawelczyk reiterated (Tape Time: 0:19:55) that this meeting is a COD meeting and the COD does not have the power to set up neighborhood crime watches.  The Board can address this topic and that the meeting is being recorded which is a requirement of the Sunshine Law, however, anyone can talk to a Board member outside of the meeting about this particular subject matter and they can also discuss it among themselves because it will never come to a vote by the COD, and is therefore not a
Sunshine Law issue.

Mr. Rodriguez who lives at 3332 Yellowfin Lane asked if it was possible to get more lighting in the parking area with the tennis courts in the parking lot.  He stated that it
was very dark in that area and cars can get broken into very easily.  (Tape Time: 0:25:44)

Mr. Baldis stated he would look into getting a light installed there, and at the next
meeting he would have a proposal to present to the Board. (Tape Time:  0:26:53)

A resident (Tape Time 0:27:11) commented about the cats in her community, she
stated she did not have any cats but she had 7 or 8 cats in her yard.

Mr. Hall stated that she should call the City of Margate Animal Control Department.  They will put her on a waiting list, put a trap at her house, and when the trap catches the cat, the city will come back and remove the cat. (Tape Time:  0:27:29) Mr. Hall asked for any other questions or comments from the audience, there were none. (Tape Time:  0:28:19)  Mr. Hall commented on the correspondence from the resident complaining about the transponders not working to exit the gates.  Mr. Hall stated he couldn't understand exactly what the resident was trying to express because you don't need transponders to exit the gates but commented that staff had probably addressed
the issue with the resident by now. (Tape Time:  0:30: 10)

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Coral Bay CDD

March 14, 2019

4.

Staff Reports
Mr. Hall ask Mr. Pawelczyk if he had any report for the Board. (Tape Time:

0:30:48)

A.

Attorney
Mr. Pawelczyk stated he had nothing specifically to report, unless the Board had

any questions for him.  There were no questions for Mr. Pawelczyk.  (Tape Time:
0:30:56)

B.

Engineer

1)

Update on Speed Humps

2)

Hurricane Wall Damages/Repairs  Final Inspection Report

3)

Discussion of Permit Application for Riprap Installation 6170
Buena Vista Drive

Mr. Zuccaro, District Engineer, gave a brief update on the speed humps project
and stated that project has been completed and has been accepted by the City of Margate and the permit has been closed out. (Tape Time:  0:31:18)

Mr. Spavento stated that the speed hump that is closest to The Cape, right before you get to Las Brisas, the paint job is atrocious, and all the other ones look ok but that one is very bad and the striping is horrible.  Mr. Spavento asked the engineer to have the vendor go back and correct the painting on that particular speed hump. (Tape Time:
0:31:36)

Mr. Baldis stated he would check on it and have the vendor come back out correct
the painting. (Tape Time:  0:32:01)

Mr. Zuccaro commented on item #2, hurricane wall damages and repairs, and the final inspection report.  Mr. Zuccaro stated they had performed the final inspection, and the work had been accepted by their structural engineer and that report was prepared on
January 28, 2019 and was sent to Mr. Padilla after the last meeting.  Mr. Zuccaro

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March 14, 2019

Coral Bay COD

recommended the District could now make the final payment to the contractor. (Tape
Time:  0:32:35)

Mr. Gallucci had a question on the speed hump law and asked if it was a city or a county law, because in Fort Lauderdale there is a long stretch of road where there are 4 or 5 speed humps and there is only one sign that says, speed humps ahead, so only one sign for all the speed humps but Coral Bay was told you have to have one sign for each
hump. (Tape Time:  0:33:14)

Mr. Zuccaro stated it was just a safety factor that was implemented because they
felt that was the best engineering practice to do it that way but he would check to see if there was a specific requirement for that. (Tape Time:  0:33:47)

Mr. Pawelczyk stated he had seen it differently in other Districts that his firm
represents and commented that it was up to the permitting authority at the time to decide. (Tape Time:  0:34:05)

Mr. Zuccaro stated the last item on his report was the discussion on the permit application for riprap installation at 6170 Buena Vista Drive and he stated he spoke to the homeowner, Alan Paigan and when he first submitted his details he did an analysis of the details which were provided by the contractor.  Mr. Zuccaro's office made comments to the analysis, but was not able to connect back with the homeowner.  Subsequently what happened since that time, the contractor was not available to do that work.  So Mr.
Zuccaro spoke to the homeowner and offered to sit with him and discuss other options that are available, and he is waiting to hear back from the homeowner.  Mr. Zuccaro stated once he has heard from the homeowner he will report back to the Board at the
next meeting.  (Tape Time:  0:34:47)

C.

Treasurer

1)

Approval of Check Run Summary and Invoices

2)

Combined Balance Sheet, Statement of Revenues and

Expenditures
Mr. Hall asked for any questions, or a motion to approve the financials.  (Tape
Time:  0:35:55)

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Coral Bay COD

A copy of the Combined Balance Sheet and Statement of Revenues and
Expenditures were enclosed.

D.

Field Manager - Monthly Report
Mr. Hall asked if there were any questions relating to Mr. Padilla's monthly field

manager's report. There were no questions. (Tape Time: 0:36:43)  Mr. Padilla gave a brief summary on the collection agency ASG (Association Solutions Group) relating to
collection of fees on gate damages. (Tape Time:  0:37:01)

E.

COD Manager - Approval of the Minutes of the February
14, 2019 Meeting

Mr. Baldis gave a brief update on the FEMA claim as this time and stated some
items that were submitted to FEMA would not be covered by the reimbursement, i.e., engineering fees to investigate buildings, and a few items which did not qualify under the

6

ACTION:	Approve Minutes of February 14, 2019 meeting

RESULT:		February 14, 2019 meeting minutes approved as presented
MOVER:	Tony Spavento

SECONDER:	Ron Gallucci

AYES:	All in favor

Tape time:  0:40:51

ACTION:	Approve Check Run Summary

RESULT:	Check Run Summary approved

MOVER:	Tina Hagen

SECONDER:	Tony Spavento

AYES:	All in favor

Tape time: 0:35:527

March 14,2019

Coral Bay COD

FEMA guidelines.  Mr. Baldis also commented that between the insurance coverage and the FEMA coverage there would be a shortfall of $23,000.  Mr. Baldis asked for direction from the Board as to whether they would like to appeal the claim with FEMA and also accept the insurance money they're willing to pay against the claim.  (Tape Time:
0:41:04)

Mr. Pawelczyk commented it was important to note if the Board appeals the claim, any costs associated with the appeal would not be recovered, so the Board would spend
a certain amount of money to try and collect $23,000.  (Tape Time:  0:43:12)

Ms. Hagen requested that management review what budget line{s} would be
affected by the $23,000 expense and to report back to the board.

(At this point a lengthy Q&A session took place among the Board members and staff relating to the appeal process, insurance coverage and the reimbursement amount) (Tape Time:  0:43:32)

Mr. Hall asked Mr. Baldis if a motion was needed to accept the insurance payout.

Mr. Baldis confirmed yes a motion would be needed. (Tape Time:

0:52:05)

5.

New Business

A.
B.

District Owner-Rental-Transponder Form
Envera Agreement Discussion

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ACTION:	Approve Insurance payout offer from Florida League of Cities of $42,334.31 to the District relating to hurricane damages
RESULT:	Insurance payout was approved as presented

MOVER:	Tina Hagen

SECONDER:	Tony Spavento

AYES:	All in favor

Tape time:  0:52:13

March 14,2019

Coral Bay COD

1)
2)

Envera New Gate Hit Charges
IGM Gate Hit Proposal

Mr. Hall asked if there were any questions or comments on the transponder forms.
(Tape Time: 0:52:47)

Ms. Hagen gave a brief summary relating to the information that was needed from the transponder form for the HOAs. (Tape Time:  0:53:01)  Mr. Hall stated the Board was
in agreement with the form and directed staff to move forward. (Tape Time:  0:58:57)

Mr. Hall asked Mr. Padilla to give a brief summary on the Envera new gate hit repair charges.  Mr. Padilla stated these charges were not included in the contract, however, they were still coming out and repairing/replacing the gates.  Envera is now proposing to start charging for that service due to their research on backtracking on those charges amounting to $3,805.  IGM also submitted a proposal for gate arm re-installation
with hours listed for replacement.  ( Tape Time:  0:59:11)  Mr. Padilla stated he spoke to Envera and informed them according to their contract if they were going to start charging
fees they needed to get approval from the Board 30 days in advance to do that however,

they did not.

(Tape Time:

1:00:18)

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ACTION:	Approve new gate hit charge proposal from Envera and proposal form IGM for gate arm re-installation
RESULT:		Using IGM wherever possible to do the re-installation of gate arms and supplement, if necessary, with Envera with the proposed hours and dates not covered by the IGM contract for a 90 day trial period
MOVER:	Tina Hagen

SECONDER:	Tony Spavento

AYES:	All in favor

Tape time:  1:07:19

March 14,2019

Coral Bay COD

Mr. Pawelczyk stated the current rule for striking the gate is, if someone strikes the gate they owe $125, if someone strikes the gate and the District incurs a cost in excess
of $125, that person would pay costs plus 10%, so if it was $1,000 that person would pay
$1, 100 to the District.  Even if the rate wasn't changed, if the District is charged more than $125 per gate damage, it would still be a charge of cost plus 10%.  (Tape Time: 1:1O:10)  The Board directed staff to continue charging gate hits costs plus 10% and not to pay any invoices for prior gate hits.

6.

Old Business

A.

Consideration of First Amendment to District
Engineer Agreement between Coral Bay COD and KCI Technologies, Inc.
Coco-Cola Vending Machine Swap Agreement

B.

Mr. Hall asked if there were any questions or concerns regarding the first
amendment to the District engineer agreement, there were none.  (Tape Time:  1:17:44)

Mr. Hall asked Mr. Padilla to give a brief summary on the Coco-Cola vending machine swap agreement. (Tape Time:  1:18:18) Mr. Padilla stated the vendor could not
fix the machine at the clubhouse but proposed to swap it out for a new machine, however

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ACTION:	Approve First Amendment to District Engineer Agreement between Coral Bay COD and KCI Technologies, Inc. due to name change of the engineering firm
RESULT:		First Amendment to District Engineer Agreement was approved
MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time:  1:17:52

March 14,2019

Coral Bay CDD

the District would have to enter into a new vending machine agreement.  He also stated
the agreement has been reviewed by District counsel and himself.

Mr. Pawelczyk suggested (Tape Time:  1:18:52) to Mr. Padilla to go back to the Coco-Cola representative to see if they could provide a local government agreement which may address sovereign immunity and indemnification instead of their standard
agreement to bring back to the next meeting.

Mr. Spavento suggested to Mr. Padilla to try and contact Pepsi as opposed to
Coco-Cola and see what they have to offer. (Tape Time: 1:20:12)

7.

Adjournment

10

ACTION:	Adjourn the meeting

RESULT:	Meeting adjourned at 8:25 p.m.

MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time:  0:84:48