MINUTES OF THE NOVEMBER 8, 2018
CORAL BAY COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS  MEETING

Thursday, November 8, 2018
7:00 p.m.

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Also in attendance were Michael Pawelczyk, District Counsel, Dennis Baldis, GMS, Julio Padilla, GMS, Representatives from Sherwin Williams, PPG Paints and Benjamin Moore, and several residents (copy of sign-in sheet attached hereto and made a part
hereof)

1.

Roll Call and Pledge of Allegiance
Mr. Dean called the meeting to order and led the pledge of allegiance.

Attendee  Name	Title	Status
Tony Spavento	Present
Daniel Dean	Vice Chairman	Present
Tina Hagen	Supervisor	Present
Ronald Gallucci	Supervisor	Present
John Hall	Supervisor	Present

November 8,201&

Coral Bay COD

2.
A.

Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Term of Office (Seat #2 - 11/2020)
Mr. Dean introduced organizational matters and asked for an appointment of a

Supervisor to fill the unexpired term for seat #2. ( Tape Time: 0:01:04)

Ms. Hagen asked Mr. Spavento if he would accept a nomination to be re-seated

to the Board.  Mr. Spavento stated he would accept.
appoint Mr. Spavento.

Ms. Hagen made a motion to

B.

Oath of Office for

Newly Appointed Supervisor

Mr. Spavento was sworn

in by Mr. Pawelczyk. (Tape Time: 0:03:07)

C.

Election of Officers
Mr. Pawelczyk commented the Board could indicate a slate of offices to handle

the above item. (Tape Time: 0:04:06)  Ms. Hagen nominated the slate of officers as follows:  Dan Dean, chairman, John Hall, vice chairman, Tina Hagen, treasurer, Ron Gallucci and Tony Spavento, assistant secretaries.  Mr. Pawelczyk also stated as part of the slate of officers, Dennis Baldis and Julio Padilla should be named assistant
secretaries, Rich Hans, secretary, and Patti Powers, assistant treasurer.

2

ACTION:	Appointing a Supervisor to the unexpired term of office, Seat #2 expiring in 2020
RESULT:	Tony Spavento was appointed to the unexpired seat

MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time: 0:01:54

November 8, 2018

Coral Bay COD

3.

Presentations
At this time presentations

were given by Shetwin Williams, PPG and Benjamin

Moore for the wall painting project.  (Tape Time: 0:10:40) (A brief Q&A session took
place during each presentation - Tape Time: 0:57:30)

A.
1)

Wall Painting Map
Sherwin Williams

2)

PPG Paints

3)

Benjamin Moore

4.

Audience Comments/Supervi sors
Responses
Mr. Dean asked if there were any comments from the audience. (Tape Time:

0:57:59)

Mr. Fred Bourdin, President of Mallory Harbor HOA, commented that all the homes on the lakes in Mallory Harbor have major erosion problems, and stated it was his understanding the COD is in charge of those issues.  He stated that one of the homeowners wanted to get a permit from the association to do some restoration work. Mr. Bourdin informed his management company they needed to get permission from the
COD for that work to be approved. (Tape Time:  0:58:10).

3

ACTION:	Election of Officers

RESULT:	Slate of officers was read into the record by Mr.
Pawelczyk and approved by the Board of Supervisors

MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time:  0:06:10

November 8, 2018

Coral Bay COD

Mr. Dean commented that the homeowner did need to apply for a permit from the COD, and that there are prototype plans available on the COD website, and also that
the project needs to be approved by the Mallory Harbor HOA prior to the COD approving it.  Mr. Dean informed Mr. Bourdin the HOA would need to approve the homeowner's project first before coming to the COD, and then it would also need to be
approved by the city.  (Tape Time:  0:59:30)

Mr. George Mizusawa who lives at The Cape commented he did the same thing on his lake restoration project, he used the plans from the website, got approval from the HOA and the COD, but no city approval was necessary, but a permit was required.
(Tape Time:  1:02:18)

Mr. Dean asked for any Supervisors comments, there were none. (Tape Time:
1:02:55) (A shorl recess was taken at this time.  Tape Time:  1:04:20)

5.

Staff Reports
Mr. Dean stated since Mr. Pawelczyk stepped out of the room staff reports would

be taken out of order at this time. The Board members agreed. (Tape Time:  0:00:58)

c.
1)

Treasurer (Moved to item A)

Approval of Check Run Summary and Invoices

2)

Combined Balance Sheet, Statement of Revenues and Expenditures
Mr. Dean asked for any questions, or a motion to approve the financials.  (Tape
0:01:11)

Time:

4

ACTION:	Approve Check Run Summary

RESULT:	Check Run Summary approved

MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Coral Bay CDD

November 8, 2018

I Tape time: 0:01:21:09

A copy of the Combined Balance Sheet and Statement of Revenues and
Expenditures were enclosed.

B.

Engineer - Update on Speed Humps
The engineer was not present to give a report. (Tape Time:	0:04:08)

A.

Attorney  (Moved to item C)
Mr. Pawelczyk stated he had nothing to report unless there were any questions

from the Board. There were no questions. (Tape Time: 0:04:13)

D.
1)

Field Manager
Monthly Report
Mr. Baldis commented on the speed humps and stated the permit was finally

signed by the appropriate parties and turned in.  He was not sure of the current status since he had not spoken to the engineer recently, but he would follow up with him for an
update and email it out to the Board. (Tape Time: 0:05:13)

Mr. Pawelczyk stated for future issues relating to the speed hump project, it would be appropriate to ratify the vice chairman's execution of the permit application, which at the time was Dan Dean, and further authorize, the chairman or the vice chairman to execute any other permit applications or city required documents necessary for the project if something further were to arise.  Mr. Pawelczyk stated he would
prepare a resolution for this item.  (Tape Time:  0:05:40)

5

ACTION:	To ratify Dan Dean's execution of permit application for the speed hump project and to authorize the Chairman or

Ms. Hagen requested Mr. Baldis to check with accountant, Sharyn Rosina, regarding project costs with Keith & Schnars relating to speed hump project, etc. to make sure they are separated out so they would be allocated to the correct category. (Tape Time: 0:01:30)

November 8, 2018

Coral Bay COD

Mr. Padilla presented the Field Manager's report stating there were several proposals which would need Board direction, i.e., subdivision sidewalks pressure cleaning, Coral Bay Clubhouse holiday lighting, cleaning of storm drain basins and the
dates and times gates should be opened for the holidays. (Tape Time: 0:10:37)

Mr. Baldis stated a few of those items would be presented under new business,
but were listed on the Field Manager's report to inform the Board. (Tape Time: 0:11:38)

Mr. Padilla continued with the Field Manager's report stating the wall repairs are moving forward and the District provided a NOC (notice of commencement) which was requested.  This information was not included in the agenda, however, Mr. Padilla wanted to inform the Board.  Mr. Baldis stated this was for the wall that was damaged
as a result by the hurricane. (Tape Time: 0:12:03) '

(At this point there was a lengthy discussion between the Board members and staff regarding the design of the Monthly Report and the Action Items LisV Tape Time:
0:12:47)

Mr. Dean requested that Mr. Baldis get together with him to come up with a more detailed design of the report with specified dates for tracking items. (Tape Time:
0:15:11)

6

Vice Chairman to execute any further permit applications or development approvals required by the City of Margate or any other local government
RESULT:		Ratification of Dan Dean's execution of the permit application as stated by Mr. Pawelczyk was approved
MOVER:	Tina Hagen

SECONDER:	Tony Spavento

AYES:	All in favor

Tape time:  0:08:51

November 8, 2018

Coral Bay CDD

Mr. Hall stated he liked the new format of the report because it's not in small
type, it's much easier to read and understand. (Tape Time:  0:24:24)

Ms. Hagen commented she also liked the format because it clearly states what
the Board needs to do and what to decide on. (Tape Time:  0:25:57)

:   I
!

Mr. Dean stated the two things he was going to suggest to add would be an action date, and an entry date, as well as a responsible party, who is the owner of the
item. (Tape Time:  0:26:49)

2)

Lake Report
Mr. Baldis gave a brief update on the lake report, the hydrilla, and treatment

around the lake.  (Tape Time: 0:28:34)

Mr. Dean stated there were issues with the fish at the weir.  Mr. Baldis stated he
would check to see how many carp fish were left on the permit. (Tape Time:  0:29:26)

E.

COD Manager - Approval
11, 2018 Meeting

of the

Minutes of the

October

6.
A.

New Business
Consideration of Pressure-Cleaning Proposals

1)
2)

People's Choice Pressure Cleaning, Inc.
Ultimate Painting Contractors

7

ACTION:	Approve Minutes of October 11, 2018 meeting

RESULT:	October 11, 2018 meeting minutes approved as presented
MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time:  0:31:24

November 8, 2018

Coral Bay COD

Mr. Baldis stated it was requested by the Board to get prices for pressuring cleaning the interior sidewalks, curbs and gutters.  Two proposals were presented, one from People's Choice for $13,450 and one from Ultimate Painting Contractors for
$19,700. (Tape Time:  0:31:45)

Mr. Hall asked if the proposal was for the sidewalks only, because every home had an area between the sidewalk and the street which was actually part of the swale,
or the aprons, so did the proposal include the aprons or not? (Tape Time:  0:32:44)

Mr. Padilla stated it did not include the swale part of the apron, just the
sidewalks.  (Tape Time:  0:33:21)

Mr. Baldis commented that it probably wouldn't be a big issue, other than for some homeowners that had painted their driveways (since the pressure cleaning of a painted driveway could damage the paint), so he would ask People's Choice if they would do them, but also stated he didn't want to get into an issue where the District
would have to repaint people's driveways.  Mr. Baldis stated he would ride around with

the vendor and discuss it with them in the field. (Tape Time:

0:34: 17)

Mr. Pawelczyk stated a small project agreement will be drafted for People's
Choice Pressure Cleaning, Inc. for the pressure cleaning project. (Tape Time:  0:37:10)

8

ACTION:	Approve proposal for pressure cleaning interior sidewalks, curbs and gutters
RESULT:	Proposal from People's Choice Pressure Cleaning, Inc. not to exceed $13,450 was approved
MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time: 0:36:59

November 8, 2018

Coral Bay CDD

B.

Consideration of Holiday Lighting Proposal from
Christmas Designers
Mr. Dean stated there is a proposal in the agenda from Christmas Designers for

some additional lights at the clubhouse. Mr. Baldis stated this particular issue was brought up to the Board a few years back and was now presenting it again for the
Board's consideration. (Tape Time:  0:37:46)

(At this point there was a lengthy discussion among the Board members relating to the holiday light proposal.  The proposal was not approved as presented due to lack
of support) (Tape Time:  0:38:31)

Mr. Dean asked Mr. Baldis if it would be possible to get a proposal from IGM to purchase lights locally and install holiday lights in front of the clubhouse. (Tape Time: 0:41:41)  Mr. Baldis stated he would ask but informed the Board he didn't think they would agree because it was not their expertise and also because of additional insurance
and liability of not being allowed to climb on roofs, etc.

C.

Consideration of Cleaning of Storm Drain Basins
Proposals

1)
2)

Cliff Berry, ln_c.
Shenandoah  Construction

Mr. Dean stated there were two proposals included in the agenda for cleaning of storm drain basins, one from Cliff Berry, Inc. and the other from Shenandoah
Construction. (Tape Time:  0:43:21)

Ms. Hagen stated they've used Shenandoah in the past and should continue to
use them since there have been no problems with the vendor in the past and also their proposed amount was lower than Cliff Berry. (Tape Time:  0:43:45)

Mr. Padilla gave a brief explanation relating to the two proposals, and stated both proposals were based on their own inspections and recommendations, however, the
first time the storm drain basins were cleaned it was based on a report from the
engineer that the District requested.  (Tape Time:  0:43:55)

9

November 8, 2018

Coral Bay CDD

ACTION:

Approve proposal for cleaning of storm drain basins

Proposal from Shenandoah Construction not to exceed
$12,300 was approved

RESULT:

MOVER:

Tina Hagen

SECONDER:

John Hall

AYES:

All in favor

Tape time: 0:49:44

7.
A.

Old Business
Consideration of Permit Application for Permit Paver Driveway - 3234 W. Buena Vista Drive
Mr. Dean stated under old business there was a permit application for a paver

expansion of the existing concrete driveway at 3234 W. Buena Vista Drive and commented this has come back to the Board again from last month.  It has been "conditionally" approved by the lslamorada HOA, so there is an approval from the HOA,
it's the very last page of the backup. (Tape Time:  0:53:28)

Mr. Spavento stated he would object to approving the application due to the swale area being Coral Bay property which provides parking spaces for the residents. These requests are on a case by case situation and in this particular case, this house has a very narrow front yard, and if the Board allows them to widen their driveway, they would need to move their mailbox also and subsequently deprive the District of one
resident parking spot. (Tape Time:  0:54:24)

(At this point there was a lengthy discussion among the Board members relating
to the permit application request and the property line delineation. (Tape Time: 0:55:02)

10

ACTION:	Approve permit application for permit paver driveway at 3234 W. Buena Vista Drive

Coral Bay CDD

November 8, 2018

8.

Adjournment

/Assistant Secretary

11

ACTION:	Adjourn the meeting

RESULT:	Meeting adjourned at 9:18 p.m.

MOVER:	John Hall

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time:  1:12:47

RESULT:	The permit application for paver driveway extension was approved subject to the HOA application revising their verbiage on their application for the apron material from "pavers" to "concrete" in the swale
MOVER:	Tina Hagen

SECONDER:	John Hall
AYES:	4 in favor, 1 opposed (T. Spavento) Tape Time:  1:12:28