MINUTES OF THE MAY 14, 2020 CORAL
BAY COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thuraday, May 14, 2020
   7:00 p.m. 	

Call to Order
The meeting was called to order at 7:00 p.m. as a telephone conference meeting of the Board of Supervisors of the Coral Bay Community Development District and was held on May 14, 2020 at 7:00 p.m. in accordance with the Office of the Governor, the Board of Supervisors and members of the public may attend and participate in the meeting utilizing
the following call-in information 1-(312)-757-3121, Access Code: 864-355-349.

Also, in attendance were Michael Pawelczyk, District Counsel, Dennis Baldis, GMS, Julio Padilla, GMS, Andressa Navarette, GMS, Jonathan Geiger, District Engineer, and Alan
Kapalka, resident.

1.

Roll Call and Pledge of Allegiance
Mr. Dean called the meeting to order and asked Mr. Baldis how the Pledge of

Allegiance was being handled at other District Board meetings due to the COVID-19
situation. (Tape Time:  0:00:49) Mr. Baldis stated the Pledge of Allegiance was not being

Attendee   Name	Title	Status
Dan Dean	Chairman	By phone
John Hall	Vice Chairman	By phone
Tina Hagen	Treasurer	By phone
Tany Spavento	Supervisor	By phone
Ronald Gallucci	Supervisor	By phone

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Coral Bay CDD

done at other District meetings, and that some Boards just replaced it with a moment of silence for people to reflect on the current virus situation.  Mr. Dean asked if there was any objection from the Board relating to Mr. Baldis' comment, the Board had no objection.
(Tape Time: 0:01: 13)

2.

Presentations/Reports
(No presentations were scheduled for this meeting - Tape Time: 0:01:38)

3.

Audience Comments/Supervi sors Responses
Mr. Dean asked if there were any audience comments at this time. (Tape Time:

0:01:49)

Mr. Alan Kapalka:	I live in lslamorada, and there is one thing I'd like to mention that I'd like to try to push, it is that we have a lot of dogs on the west end by lslamorada and the closest poop station is the tot lot. We really need another poop station by the exit there at the parking lot by the tennis court, and Joyce and I would like to request that right
now. (Tape Time:  0:02:01)

Mr. Dean:  Thank you sir and I hope you are staying safe and well.  (Tape Time:
0:02:38)

Mr. Alan Kapalka:  Thank you.

Mr. Baldis: Thanks Alan.

Mr. Dean asked if there were any other audience comments. There were no other comments from the audience.  Mr. Dean asked for Supervisors comments at this time.
(Tape Time:  0:02:50)

Mr. Spavento stated he would like Mr. Baldis to make note of what Mr. Kapalka had requested and possibly put it on the list to discuss during the budget discussion.  Mr.
Baldis stated he would add it to the list.  (Tape Time:  0:04:53)

Ms. Hagen commented that the dog stations are not very expensive and in the interest of having less poop in that area to just direct staff to purchase and install another dog station. Mr. Baldis stated he would take care of that item and have it completed.
(Tape Time:  0:05:06) Mr. Dean added that item falls within Mr. Baldis' purview and no

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Coral Bay COD

motion would be needed at this time.  Mr. Baldis stated that was correct and he would take care of the request.  Mr. Dean asked if there were any other Supervisors comments, there
were none. (Tape Time:  0:05:42)

4.

Staff Reports
Mr. Dean asked Mr. Pawelczyk for his report. (Tape Time:  0:05:53)

A.

Attorney - Update on Notice of Dropping the Foreclosure
Complaint filed by HMS Assets, LLC
Mr. Pawelczyk stated that at the last meeting he referenced a lawsuit that was filed

against the District on a foreclosure, and commented that the document in the agenda shows that the District was dropped as a defendant in the matter.  He commented that legal time was spent on the matter, and the District should have never been served in the first place. (Tape Time:  0:05:58) Mr. Pawelczyk also commented on future meetings by phone under Executive Order 20-69 that was issued by the Governor which had been extended through July 7th, so the Board would be allowed to meet virtually until then unless another Executive Order comes out and changes the current order, and the Board
can continue to meet this way, and advertise the meetings accordingly.

Ms. Hagen commented that since the Board wanted to have a budget workshop meeting, which would have to be very close to the next regular meeting, it would also fall within the bounds of having to do a virtual meeting, and suggested to Mr. Baldis to try to find out how to do a Zoom meeting or some type of video conference meeting and get that done as quickly as possible to do that before the June meeting.  Mr. Baldis stated that
would not be a problem. (Tape Time:  0:08:53)

Mr. Pawelczyk stated (Tape Time:  0:09:33) the Board would just have to pick a date and the ad would be no different than a regular ad so it would have to be in the paper
7 days in advance of the meeting.

Ms. Hagen agreed and stated she would prefer to have a video conference meeting than the current audio-only method of everyone calling in by phone. (Tape Time: 0:09:58) Mr. Baldis asked Mr. Pawelczyk if the District was prohibited from meeting if social
distancing is kept. (Tape Time:  0:10:08) Mr. Pawelczyk stated there was no prohibition on

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Coral Bay CDD

that, and Mr. Baldis commented that the Board could have a workshop in person, if social distancing was kept.  Mr. Dean stated that he was not sure there was a room large enough to provide that.  Mr. Pawelczyk stated that would be more of a phase 2 consideration, in
his opinion, and stated that maybe that will happen soon.

(At this point in the meeting there was a lengthy Q&A session among the Board
members and staff relating to this issue) (Tape Time:  0:10:50)

Mr. Baldis asked the Board to set a workshop date and then decide what platform to they wanted to use either by phone or video conference. (Tape Time: 0: 15:18) Ms. Hagen said that would be fine.  Mr. Dean suggested either Thursday, May 28th, or Thursday,
June 4th for the workshop date. (Tape Time:  0:15:40) Ms. Hagen stated whatever date
the Board wanted would be fine with her, she would be available for either date.

B.	Engineer

1)

Update on Proposal to Inspect Roads and
Consideration of Work Authorizations for Inventory Roadway Paving and Drainage Conditions and for Roadway Paving and Drainage Assessment and Remedial Recommendations
Update on Sunset Circle Center Island Reduction

of

2)

Mr. Dean asked for Mr. Geiger for his report.

Mr. Geiger gave an update on the proposal to inspect the roads and discussed the
work authorizations for inventory of roadway paving and drainage conditions.  He also

4

ACTION:	Approving a date for the budget workshop meeting
RESULT:	Authorizing staff to advertise June 4, 2020 at 7:00 p.m. to set the budget workshop meeting
MOVER:	Tina Hagen
SECONDER:	John Hall
AYES:	All in favor
Tape time: 0:18:15

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stated that Mr. Padilla asked him to look at the concrete aprons on the drainage structure for the upcoming bond assessment as well. Mr. Geiger stated there were 2 work authorizations included in the agenda, one for each of those items.  He stated one was for
the actual report, for authorization for the inventory and walk through, and the second one

would be for the actual recommendations and corrective measures.

(Tape Time:

0:22:01)

Mr. Geiger continued his report with the update on the Sunset Circle center island reduction stating that the project had been completed.  The contractor finished on May 4th with the concrete pour and everything, the finaLas-builts, densities, and final certification letter were provided to the contractor, which he dropped off to the City of Margate for the close out of the permit, and the contractor has received his final payment as well.  (Tape
Time:  0:31:24)

Mr. Baldis commented that yellow reflective raised pavement markers were also added in the front of the island, and a blue one was added for the fire hydrant.  He stated he observed new tire marks going over the curb that the garbage trucks are going over the curb. Mr. Baldis contacted Waste Management and set up a meeting with them onsite to
show them the improvement that was made and try to find out why their drivers cannot

s

ACTION:	Approve two work authorizations; one for Project
#481900241 in the amount of $4,500, and one for Project
#481900214 in the amount of $9,525 for existing paving and above ground drainage structures, including concrete aprons, reporting, walk throughs, etc. (design and permitting not included)
RESULT:	Accepting both proposals from KCI Technologies for a total amount of $14,025 were approved.
MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time: 0:25:08

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navigate an 18'-wide lane. (Tape Time:  0:32:34) The Board gave direction to staff to follow
up with Waste Management and their drivers regarding this item.

C.	Treasurer

1)

Approval of Check Run Summary and Invoices

2)

Combined Balance Sheet, Statement of Revenues and Expenditures

Mr. Dean asked for any questions, or a motion to approve the financials.
Time:  0:34:00)

(Tape

A copy of the Combined Balance Sheet and Statement of Revenues and
Expenditures were enclosed.

D.

Field Manager - Monthly Report
Mr. Padilla gave a brief update on his monthly field manager's report at this time.

(Tape Time:  0:34:65).  He mentioned that he would need Board direction on how many
racoon traps to purchase to trap racoons at $100 per head, and also where to place the traps. (Tape Time:  0:36:11)

(At this point in the meeting there was a lengthy discussion among the Board
members and staff regarding where the racoon !opossum problems are occurring and what steps to take) (Tape Time:  0:36:31)

The Board directed staff to contact the City of Margate Animal Control and inform them of the racoons and opossums in the community.  If the city does not fix the issue staff
will come back with other proposals from private companies (Tape Time:  0:45:31)

6

ACTION:	Approve Check Run Summary

RESULT:	Check Run Summary was approved

MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time: 0:34:05

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Mr. Padilla stated he had an update on the permit applications that were approved by the Board at the last meeting.  Alan Pagan requested an time extension to complete his
shoreline restoration due to COVID-19 situation. (Tape Time:  0:46:49)

(At this point in the meeting there was a brief discussion among the Board members
and staff regarding this item) (Tape Time:  0:47:20)

Mr. Padilla completed his report at this time.

(Tape Time:  0:50:44)

Mr. Hall commented (Tape Time:  0:53:46) the Board needed to discuss how and when the pools would be open, and also the parking lot enforcement and the towing being suspended.  He stated the parking enforcement suspension should be continued until the next Board meeting.  Mr. Baldis stated that as long as the COVID-19 stay at home restrictions were in place, the towing of vehicles would be suspended. (Tape Time:
0:55:38) The Board was in agreement to discuss it at the next meeting.

Mr. Spavento commented on the outdoor gym equipment and playground equipment at North Bay Park which appears to be run down and perhaps needs to be painted. (Tape Time:  0:56:27) Mr. Baldis (Tape Time:  0:57:51) stated he could get a quote to paint all the playground equipment and that was actually a line item increase in
the upcoming budget to include maintenance on all the playground equipment.

Mr. Dean asked Mr. Baldis to move on to the manager's report. (Tape Time:
0:58:38) Mr. Baldis gave a brief update on the tot lot at this time.  (Tape Time:  0:58:58) Mr. Baldis also commented on the pool openings, stating staff was directed to obtain a

7

ACTION:	Approve permit extension for Alan Pagan's shoreline restoration for 180 days if necessary
RESULT:	The permit was extended for 180 days

MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favor

Tape time: 0:49:59

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Coral Bay CDD

quote for a security guard per hour or someone to watch the pool area, the price obtained was $14.50 per hour.  (Tape Time:  0:59:52) He mentioned that whatever the Board decided, the pools should be open for limited hours per day only.  Mr. Baldis went on to explain originally the Governor's order was to close the pools, however the Governor is now stating that pools can be open with reduced capacity and social distancing, and all
items including the restrooms need to be wiped down after each use.

(At this point in the meeting there was a vety lengthy discussion among staff and
the Board members regarding pool openings)

8

ACTION:	To withdraw the previous motion relating to tabling the discussion of opening the pools to the next Board meeting and delegate Dan Dean and Dennis Baldis to coordinate a phased reopening approach under the guidelines of the Governor's future Executive Orders, or similar orders from the City of Margate or Broward County
RESULT:	The previous motion was withdrawn to wait for the Governor's future Executive Orders, or similar orders from the City of Margate or Broward County
MOVER:	Tony Spavento

SECONDER:	Tina Hagen

ACTION:	To table the opening of the pools until the next Board meeting for discussion
RESULT:	The opening of the pools was tabled to the next Board meeting for discussion
MOVER:	Tony Spavento

SECONDER:	Tina Hagen

AYES:	All in favm

Tape time: 1:18:40

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Coral Bay CDD

I AYES:

All in favor

Tape time: 1:23:27

E.

COD Manager

1)
2)

Approval of the Minutes of the March 12, 2020 Meeting
Number of Registered Voters in the District - 2,066

Mr. Baldis reported that there are 2,066 registered voters within the District.
1:33:44)

(Tape

Time:

5.

New Business

A.
8.

Apron Driveway Inspections
Consideration of Resolution #2020-02 Approvi ng the Proposed Fiscal Year 2021 Budget and Setting the Public Hearing
Discussion of Procedures for the General Election

C.

Mr. Dean stated that item A under new business was Ron Gallucci's item (Tape
1:34:11) Mr. Gallucci commented on this item, stating the HOA attorney gave the

Time:

opinion that he doesn't believe the HOA could fine homeowners for not maintaining District property.  Mr. Gallucci forwarded that opinion on to Mr. Pawelczyk.  Mr. Pawelczyk stated
that he is not an association counsel and couldn't answer the question, and the HOA

9

ACTION:	Approve Minutes of the March 12, 2020 Meeting

RESULT:	March 12, 2020 Meeting minutes were approved

MOVER:	Tina Hagen

SECONDER:	John Hall

AYES:	All in favor

Tape time:  1:33:03

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Coral Bay CDD

attorney said he would have to look at the HOA documents for a fee of $500. (Tape Time:
1:34:33)

(At this point in the meeting there was a lengthy back and forth discussion among the Board members and staff regarding this item) (Tape Time:  1:35:22) (The Board directed staff to contact the resident at 3234 W Buena Vista Drive regarding his
apron/driveway inspection)

Mr. Dean stated item 5B under new business would be tabled until the Board has the budget workshop meeting on June 4, 2020 at 7:00 p.m. (Tape Time:  1:50:18)  Mr. Baldis confirmed that item 5B would be put on the agenda for the Board's regular COD meeting on June 11, 2020. (Tape Time:  1:50:54) Mr. Dean confirmed the approval for the proposed fiscal year 2021 budget would be on the agenda for the June 11th regular COD meeting.  The Board agreed with Mr. Dean's statement. He also stated that the District will advertise a budget workshop for June 4th to discuss the proposed budget. (Tape Time:
1:51:26)

Mr. Baldis stated the workshop would be advertised as a budget workshop because there has to be a reason for the meeting in the ad, which would also include the capital
project list and the those items on the list.(Tape Time:  1:52:09)

Mr. Dean moved on to item 5C under new business, discussion of procedures for the general election. (Tape Time:  2:01 :11) Mr. Baldis stated (Tape Time:  2:03:29) that qualifying period for the next election begins on June 8, 2020 at 12:00 noon, and closes at noon on June 12, 2020, and Coral Bay has two seats that are up for election, seat #1 and
#2, Tina Hagen and Tony Spavento respectively.

6.

Old Business
Major Project List Excel Spreadsheet Update
Discussion of Date for Workshop to Discuss, Rank and Select Major Project List Spreadsheet
( These items were discussed under new business earlier at this meeting)

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May 14,2020

7.

Adjournment

11

ACTION:	Adjourn the meeting

RESULT:	Meeting adjourned at 9:06 p.m.

MOVER:	Tina Hagen

SECONDER:	Tony Spavento

AYES:	All in favor

Tape time:  2:06:04